Executive Assistant

2 weeks ago

Gainesville, United States Commercial and Investment Sales at The Norton Agency Full time

About The Norton Agency and Stephen Lovett

The Norton Agency is Northeast Georgia's leading family owned and oriented real estate and insurance brokerage. Stephen Lovett is Senior Vice-President and Commercial Partner at the Norton Commercial & Acreage Group. Stephen was recognized as the #1 Land Broker in the Atlanta Commercial Board of Realtors back-to-back in 2021 and 2022 and again in 2024. Stephen has consistently been a Top 10 Producer in the Land Category with the Atlanta Commercial Board of Realtors 13 of the last 14 years and has produced over $600 Million in transactions since 2009. As UGA graduate, Stephen will never pass up an opportunity to visit his alma-mater. Stephen is active as an Elder at his church in Gainesville and is enjoying his new role as a Board member of FCA North Georgia. Stephen and his wife, Ashley, live in the heart of Gainesville and are proud parents of twins, Callie and Emma Day, and their son Theo. Stephen is known for his approachable style, work ethic, problem-solving abilities and dedication to fostering an enjoyable work environment for his team. Come join our engaged team of professionals


Position Purpose

The Executive Assistant is responsible for providing comprehensive (work and personal) support to Stephen Lovett while managing office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Will positively represent Stephen’s team at the point of first impression and in day-to-day moments of relationship building. Will promptly execute established administrative processes with great attention to detail and sense of urgency while gathering critical information to effectively solve problems on behalf of our team, clients and business partners.


Essential Duties and Responsibilities

  • Exhibit our organizational core values each day because they are crucial to our collective success: Lead by Example / Figure it Out Together / Earn Loyalty / Do the Right Thing / Be a Light
  • Support Stephen Lovett from an administrative and scheduling standpoint – including work and home-related needs
  • Answer incoming agency phone calls and reply to emails related to real estate transactions and inquiries
  • Create marketing flyers and brochures.
  • List properties online and coordinate listed property campaigns
  • Schedule appointments and meetings with clients
  • Organize comps for listings and property folders containing listing paperwork, contracts, due diligence, support
  • Complete property valuation templates
  • Draft simple listing agreements and extensions
  • Manage databases and overall approach to processing signed client service agreements, to include scanning, emailing, handing data entry, and uploading
  • Conduct basic property research and contact municipalities to gather information or locate proper contacts
  • Inventory office supplies and manage ordering process
  • Send client gifts and High Touch personal program.
  • Maintain compliance with listing agreements and contract timelines
  • Evaluate entire administrative operation, offer creative suggestions while driving needed improvements on an ongoing basis



Education and Required Skills/Experience

  • 5 years+ of related administrative, preferably in a fast-paced environment
  • Real estate license (bonus, not required)
  • Strong personal maturity and high integrity when working with sensitive or confidential information
  • Clear written communicator with an eye for design (marketing / communications background helpful)
  • Strong discretion and judgment and ability to appropriately handle confidential information
  • Excellent phone presence, interpersonal skills and ability to communicate effectively with wide variety of people
  • Collaborative team player and trust-based relationship builder
  • Diligent, reliable, and proactive results-driven mindset
  • Highly organized, detail oriented, and cautious to prevent sending documents with errors
  • Hunger to learn
  • Flexibility in hours worked – 40 hours /week
  • Ability to work primarily from our Gainesville, GA office (with possible opportunity to work occasionally from home in the future)
  • Ability to drive to various locations in ATL metro area occasionally
  • Previous experience with heavy data entry within variety of systems
  • Knowledge of and strong proficiency with Microsoft Office suite of products (Word, Excel, PowerPoint, Exchange/Outlook)
  • Strong proficiency and familiarity with MAC and PC’s



This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

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