Senior Executive Assistant

1 week ago

Waltham, United States Global Partners LP Full time

The Executive Assistant to the COO&CFO will provide executive and administrative support to these executives of Global Partners LP. The ideal candidate will have a demonstrated record of accomplishment in support roles to the senior executives. Because the role covers two executives, this person must have strong business judgment and communication skills and the ability to work with a variety of people at all levels of the organization. This position is based in our Waltham, MA office.


For over 75 years Global Partners has been delivering the energy, products, and services that make life better. This longevity and success begin and ends with people. We create career paths and provide development programs for all roles in the organization. We’ve also successfully developed community-integrated convenience stores where we are transforming the customer experience and rethinking what it means to lead as an adaptive energy distribution company. This is a source of pride and frankly, we don’t plan on stopping. With our recent game-changers such as PaybyCar Contactless Payment and Renewable Diesel Fuel, we are looking to continue responsible and innovative growth. From design, supply, and tech we’re looking for people to contribute to our company’s direction. Global Partners is a great opportunity for those looking to develop their career with a longstanding company motivated by what’s next.


The Types of “Energy” You Bring

  • Your strong organizational skills reflect your ability to perform and prioritize multiple tasks with excellent attention to detail.
  • Your strong people skills allow you to build relationships with staff, board members, and external partners.
  • You have expert-level written and verbal communication skills.
  • You are a problem-solver with strong decision-making capability that enables you to make informed decisions.
  • You exhibit Emotional maturity.
  • You are a team player, with the ability to also be extremely effective single-handedly.
  • You handle confidential information with discretion, are adaptable to various challenging demands, and demonstrate exceptional customer/client service and response.
  • You achieve high-performance goals and meet deadlines in a fast-paced environment
  • You are a forward-looking thinker, who actively looks for opportunities and proposes solutions

“Gauges” of Responsibility

  • Perform diverse, advanced administrative duties and manage high-level tasks to include meetings/events planning, calendar management, complex travel arrangements, and handling confidential and sensitive information.
  • Coordinate general meetings and conference calls, including venues, transportation, food, and materials preparation.
  • Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner.
  • Compose and accurately proofread letters and documents.
  • Create presentations, reports, and proposals.
  • Create and maintain files and effectively organize the Executives’ offices as needed.
  • Act as an ambassador with company staff, senior management, board members, business associates, clients, vendors, and business partners.
  • Coordinate timely receipt and organization of quarterly financial materials and related meetings.
  • Work with investor relations firm to coordinate timely preparation of investor presentations, conference attendance, and investor meetings.

“Fuel” for You

  • Coins We offer competitive salaries and tuition reimbursement; this benefit is offered after 6 months of service
  • Health + Wellness - Medical, Dental, Visions and Life Insurance. Along with additional wellness support.
  • The Road Ahead – We offer 401k and a match component
  • Professional Development - We provide opportunities for growth. We mean it We have an amazing Talent Development Team who create trainings for growth and job development.
  • Give Back We believe in community support. We know everyone gives in their own way, that’s why we offer paid volunteer time-off to you to help an organization of your choice.

The GPS of our Interview Process

  • First thing first, if you’re interested in the role, please apply.
  • A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity a recruiter will contact you.
  • We conduct “in-person” (ZOOM) interviews and provide additional interview information or other items needed at that time.

QUALIFICATIONS

  • 5 plus years of Executive/Administrative Experience.
  • Prior experience in C-suite support is a plus.

Education Requirement

  • Bachelor’s Degree or equivalent knowledge preferred


We are an equal opportunity employer. We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, citizenship status, genetic information and any other legally protected status.

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