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Contract Administrator

3 months ago

Irvine, United States TalentBurst, an Inc 5000 company Full time

Position: Associate Clinical Contracts Analyst, Req#: 7414-1

Location: Irvine, CA (100% onsite)

Duration: 6 Months Contract


Job Description:

The main function of a clinical contracts analyst is to initiate, draft, redline, and negotiate 3rd party complex contracts based on full knowledge of financial, regulatory and clinical requirements.


Education and Experience:

  • Bachelor's Degree or equivalent in a related field
  • 0-2 years of experience required.
  • Well-versed in the full clinical contract lifecycle (drafting, redlining, amendments, closing, etc.)
  • Proven track record of being a part of high-level strategic conversations and contributing to said discussions.
  • Proficient with Excel and SharePoint.


Additional Details:

What does this group do? Clinical Site Contracts (Master Clinical Trial Agreements, Non-Disclosure Agreements, Statements of Work, Budgets)

Does this team use any specific technology/software? Not particularly for this temp role (we use SharePoint and ECLM)


More on this position:

What will a typical workday look like? Training with and shadowing the contracts analysts initially and then helping with the drafting and processing of clinical site contracts

What will the work schedule be? Can any overtime be expected? Standard Office hours are 8 am to 5 pm on campus; overtime is not expected, but there may be some rare occurrences

Will there be any travel involved? No

Will you consider remote work? If yes, will they need to be in a specific time zone? No REMOTE work

What are your top 3 required technical skills? Must haves? No technical skills required – just standard office programs (MS Outlook, Word, Excel, Shared Drive, SharePoint)

What are nice to have skills? Clinical contracts (SOW, budget) experience, but any contracts experience will do. Fast learner, quick but provides quality work.

Is there anything that would automatically disqualify a candidate? No contracts administrative background


Additional Skills:

  • Proven expertise in Microsoft Office Suite, including PowerPoint, Excel, and Word and ability to operate general office machinery
  • Excellent written and verbal communication skills including negotiating and relationship management skills with the ability to drive the achievement of objectives
  • Demonstrated problem-solving and critical thinking skills
  • Full knowledge and understanding of the client's policies, procedures and guidelines relevant to contract negotiation and administration
  • Full knowledge of medical terminology and healthcare regulations (e.g. HIPAA and Sunshine Act)
  • Advanced proficiency in Microsoft Office Suite, including Project, PowerPoint, Excel, and Word
  • Excellent written and verbal communication skills
  • Advanced problem-solving skills
  • Ability to manage confidential information with discretion
  • Strict attention to detail
  • Ability to interact professionally with all organizational levels
  • Ability to manage competing priorities in a fast-paced environment
  • Must be able to work in a team environment, including inter-departmental teams and key contacts representing the organization on contracts or projects


Key Responsibilities:

  • Collaborate with key stakeholders to guide contract terms and conditions. Identify risks and key stakeholders to the company
  • Develop, assess and improve processes for tracking and reporting business unit payment and compensation information to meet all applicable regulations and processes
  • May track business unit and payment milestones against contract terms. Resolve payment queries and confirm contract compliance
  • Track business unit and payment milestones against contract terms. Resolve payment queries and confirm contract compliance
  • Analyze need for contract amendments or renewals and make recommendations, and/or negotiate changes, to terms and conditions