Executive Legal Assistant

2 weeks ago

Los Angeles, United States AGG Legal Staffing Full time

Must have Law Firm Experience


Are you a pro at keeping things organized, anticipating needs, and ensuring everything runs smoothly? We’re looking for an exceptional Executive Legal Assistant to support our principal/firm owner in all aspects of day-to-day operations. If you excel at managing schedules, communicating with clients, and staying on top of high-stakes deadlines, this could be the perfect role for you

What You’ll Do:

Calendar & Schedule Management

  • Maintain the Principal’s schedule, handling all appointments and deadlines to keep everything running smoothly.
  • Arrange complex travel plans (flights, hotels, transportation) with precision and accommodate last-minute changes as needed.
  • Prioritize deliverables to keep the Principal focused on critical tasks and deadlines.

Client & Communication Excellence

  • Act as the main point of contact between the Principal, team members, and external contacts, ensuring clear and consistent communication.
  • Exceed client expectations by delivering a high-touch client experience.
  • Schedule and facilitate introductory calls with potential clients, manage the Principal’s inbox, and ensure timely follow-up on important messages.

Document Preparation & Organization

  • Draft, proofread, and format high-quality documents, including contracts, motions, and presentations, that are ready for court or client review.
  • Transcribe dictation and maintain accurate case summaries and progress notes.
  • Organize and maintain the firm’s filing system, ensuring documents are easily accessible and meticulously organized.

Billing & Expense Oversight

  • Track billable hours, assist with client invoicing, and manage case-related expenses.
  • Use tools like QuickBooks and Clio to streamline billing processes and maintain accuracy.

Team Culture & Confidentiality

  • Contribute to a positive, client-centered work environment by supporting team initiatives and upholding a culture of excellence.
  • Handle sensitive information with the utmost confidentiality and discretion.

What You’ll Bring:

Experience & Skills

  • 5+ years as an executive assistant with extensive scheduling and organizational responsibilities.
  • 3+ years as a legal assistant in a fast-paced law firm, ideally supporting multiple partner-level attorneys.
  • Proficiency in Microsoft Suite (Word, Excel, PowerPoint) and experience with legal billing software (QuickBooks, Clio) is highly beneficial.
  • Familiarity with California State Bar requirements and court filings is a plus.

Abilities

  • Strong understanding of legal terminology and court procedures, with exceptional proofreading skills and a sharp eye for detail.
  • Able to work independently, exercise judgment, and know when to seek input, ensuring efficient use of time and resources.
  • Superior organizational skills, with a proactive approach to managing tasks and deadlines.
  • A dedication to client service and a professional demeanor that fosters strong interpersonal relationships.

Education

  • High school diploma required; bachelor’s degree preferred.

Work Environment & Benefits

This role offers a flexible remote work environment with occasional in-person meetings (1-4 times per month) at the Principal’s home office. We value a supportive, growth-oriented culture focused on excellence and client service.

  • Executive Legal Assistant

    2 weeks ago

    los angeles, United States AGG Legal Staffing Full time

    Must have Law Firm Experience! Are you a pro at keeping things organized, anticipating needs, and ensuring everything runs smoothly? We’re looking for an exceptional Executive Legal Assistant to support our principal/firm owner in all aspects of day-to-day operations. If you excel at managing schedules, communicating with clients, and staying on top of...

  • Legal Executive Assistant

    2 months ago

    Los Angeles, United States Virtual Full time

    Vaco LA is working with a client the CPG Manufacturing industry who is looking for a Legal Executive Assistant to help support all legal and executive Administrative functions. As a Legal Executive Assistant your key functions will be supporting all legal admin functions, scheudle and coordinate all meetings, and provide executive support to executive team....

  • AGG Legal Staffing | Executive Legal Assistant | los angeles, ca

    1 day ago

    los angeles, United States AGG Legal Staffing Full time

    Must have Law Firm Experience! Are you a pro at keeping things organized, anticipating needs, and ensuring everything runs smoothly? We’re looking for an exceptional Executive Legal Assistant to support our principal/firm owner in all aspects of day-to-day operations. If you excel at managing schedules, communicating with clients, and staying on top of...

  • Legal Executive Assistant

    2 months ago

    Los Angeles, United States Vaco Full time

    Vaco LA is working with a client the CPG Manufacturing industry who is looking for a Legal Executive Assistant to help support all legal and executive Administrative functions. As a Legal Executive Assistant your key functions will be supporting all legal admin functions, scheudle and coordinate all meetings, and provide executive support to executive team....

  • Legal Executive Assistant

    7 days ago

    Los Angeles, United States TBG | The Bachrach Group Full time

    Job Description:Our client, a prestigious AM LAW 100 firm located in Los Angeles, is seeking an experienced and highly organized Legal Executive Assistant to join their dynamic team. This is an exciting opportunity for a motivated individual with 5+ years of legal assistant experience at a mid- to large-sized law firm to work alongside senior attorneys in a...

  • Legal Executive Assistant

    7 days ago

    Los Angeles, United States TBG | The Bachrach Group Full time

    Job Description:Our client, a prestigious AM LAW 100 firm located in Los Angeles, is seeking an experienced and highly organized Legal Executive Assistant to join their dynamic team. This is an exciting opportunity for a motivated individual with 5+ years of legal assistant experience at a mid- to large-sized law firm to work alongside senior attorneys in a...

  • Executive Legal Assistant

    6 months ago

    Los Angeles, United States LHH Full time

    Executive Legal Assistant Location: Century City, Los Angeles, CA Salary Range: $80K to $110K per year, along with comprehensive benefits such as medical, dental, vision, etc. Job Type: Full-Time, Direct Hire, Hybrid (3 Days Onsite) LHH is seeking a highly skilled and experienced Legal Assistant to provide administrative, clerical, and document...

  • Litigation Legal Assistant

    1 month ago

    Los Angeles, California, United States AGG Legal Staffing Full time

    Job Opportunity: We are seeking a highly skilled Litigation Legal Assistant to join our team at AGG Legal Staffing.About the Role: As a Litigation Legal Assistant, you will be responsible for assisting with e-filing in State and Federal Courts. Prior experience with Essential Forms and One Legal is a plus.Key Responsibilities:Assist with e-filing in State...

  • Legal Executive Assistant

    2 weeks ago

    los angeles, United States Addison Group Full time

    Job Description:As a Legal Executive Assistant, you will be responsible for delivering top-tier support to a team of legal professionals. This role involves managing administrative tasks, ensuring smooth communication with clients and stakeholders, and overseeing billing and project management processes. Your ability to prioritize tasks and handle...

  • Legal Executive Assistant

    1 month ago

    Los Angeles, United States Addison Group Full time

    Job Description:As a Legal Executive Assistant, you will be responsible for delivering top-tier support to a team of legal professionals. This role involves managing administrative tasks, ensuring smooth communication with clients and stakeholders, and overseeing billing and project management processes. Your ability to prioritize tasks and handle...

  • Legal Executive Assistant

    1 month ago

    Los Angeles, United States Addison Group Full time

    Job Description:As a Legal Executive Assistant, you will be responsible for delivering top-tier support to a team of legal professionals. This role involves managing administrative tasks, ensuring smooth communication with clients and stakeholders, and overseeing billing and project management processes. Your ability to prioritize tasks and handle...

  • Legal Executive Assistant

    1 month ago

    los angeles, United States Addison Group Full time

    Job Description:As a Legal Executive Assistant, you will be responsible for delivering top-tier support to a team of legal professionals. This role involves managing administrative tasks, ensuring smooth communication with clients and stakeholders, and overseeing billing and project management processes. Your ability to prioritize tasks and handle...

  • Legal Executive Assistant

    1 month ago

    Los Angeles, United States Addison Group Full time

    Job Description:As a Legal Executive Assistant, you will be responsible for delivering top-tier support to a team of legal professionals. This role involves managing administrative tasks, ensuring smooth communication with clients and stakeholders, and overseeing billing and project management processes. Your ability to prioritize tasks and handle...

  • Executive Legal Assistant to Partner

    2 weeks ago

    Los Angeles, United States Robert Half Full time

    Job DescriptionJob DescriptionCentury City Law firm seeks Executive Legal Assistant (Onsite)The Executive Assistant will support a busy partner at a prestigious law firm. The Executive Assistant will be a calendar wizard and understand the partner's calendar is ever-changing. The Executive Assistant will be the gatekeeper to the partner's calendar...

  • Legal Administrative Assistant

    2 weeks ago

    Los Angeles, United States AGG Legal Staffing Full time

    Job Title: Legal Administrative Assistant – Business Litigation & Insurance SupportLocation: Century City, CA (Hybrid)About the FirmA prestigious law firm located in Century City is seeking a detail-oriented, experienced Legal Administrative Assistant to provide essential support to its Business Litigation and Insurance practice groups. This hybrid role...

  • Legal Administrative Assistant

    3 weeks ago

    los angeles, United States AGG Legal Staffing Full time

    Job Title: Legal Administrative Assistant – Business Litigation & Insurance SupportLocation: Century City, CA (Hybrid)About the FirmA prestigious law firm located in Century City is seeking a detail-oriented, experienced Legal Administrative Assistant to provide essential support to its Business Litigation and Insurance practice groups. This hybrid role...

  • Legal Administrative Assistant

    3 weeks ago

    Los Angeles, United States AGG Legal Staffing Full time

    Job Title: Legal Administrative Assistant – Business Litigation & Insurance SupportLocation: Century City, CA (Hybrid)About the FirmA prestigious law firm located in Century City is seeking a detail-oriented, experienced Legal Administrative Assistant to provide essential support to its Business Litigation and Insurance practice groups. This hybrid role...

  • Legal Assistant/Paralegal

    6 months ago

    Los Angeles, United States Estrin Legal Staffing Full time

    Litigation Legal Assistant/Paralegal Onsite Must have at least 3 years litigation experience Join an esteemed civil rights boutique law firm located in Woodland Hills, where passion for justice meets a commitment to excellence. Our client, a leading force in the legal arena, is on the lookout for an experienced Litigation Legal Assistant/Paralegal...

  • Litigation Legal Assistant/Paralegal Specialist

    1 month ago

    Los Angeles, California, United States Estrin Legal Staffing Full time

    Civil Rights Law Firm Support ProfessionalOnsiteMust have at least 3 years litigation experienceEstrin Legal Staffing is seeking an experienced Litigation Legal Assistant/Paralegal to support their civil rights boutique law firm in Woodland Hills. This dynamic role involves managing efilings, handling correspondence, organizing depositions, managing...

  • Litigation Legal Assistant

    7 months ago

    Los Angeles, United States AGG Legal Staffing Full time

    Seeking a candidate who has extensive e-filing experience with State and Federal Courts. Prior knowledge of Essential Forms and One Legal will be helpful.