Legal Administrative Assistant

1 month ago

los angeles, United States AGG Legal Staffing Full time

Job Title: Legal Administrative Assistant – Business Litigation & Insurance Support

Location: Century City, CA (Hybrid)


About the Firm

A prestigious law firm located in Century City is seeking a detail-oriented, experienced Legal Administrative Assistant to provide essential support to its Business Litigation and Insurance practice groups. This hybrid role offers the opportunity to work in a collaborative environment, with 3 days in-office each week for hands-on team engagement and 2 remote days for flexibility.


Role Overview

This Legal Administrative Assistant will deliver comprehensive administrative and legal support to attorneys and staff, contributing to efficient case management and smooth operations. A high level of professionalism, initiative, and discretion is essential for success in this role.


Key Responsibilities

  • Legal Support: E-file documents in state, federal, and appellate courts; manage court dates and deadlines
  • Document Preparation: Draft client letters, fee agreements, legal documents, exhibits, and other case materials
  • Case & File Management: Organize and maintain physical and electronic files, track case timelines
  • Logistics Coordination: Arrange depositions, trial logistics, travel, and meeting schedules
  • Administrative Duties: Manage calendars, process bills, reconcile expenses, handle correspondence, and perform conflict checks
  • Client & Stakeholder Interaction: Provide exceptional client service, assisting with meeting preparation and business development support


Required Skills

  • Excellent client service mindset with a proactive attitude
  • Strong verbal and written communication skills, including grammar, proofreading, and document formatting
  • Proficiency in MS Word, Outlook, Excel, PowerPoint, and document management systems
  • Ability to prioritize, manage multiple deadlines, and handle confidential information with integrity


Qualifications

  • Associate’s or Bachelor’s degree preferred
  • Minimum of 10 years as a Legal Administrative Assistant in a professional setting
  • In-depth knowledge of legal terminology, case timelines, and court filing processes


Physical Demands

  • Regular use of office equipment (computer, phone, copy machine)
  • Ability to remain seated for extended periods and occasionally lift light objects (e.g., files, paper)


Compensation

This role is non-exempt and eligible for overtime, based on experience and job-related factors.


Why Join Us?

This is an exceptional opportunity for an experienced legal professional to join a reputable firm with a supportive team environment. If you’re a skilled Legal Administrative Assistant seeking a dynamic role with room for growth, we encourage you to apply

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