Administrative Assistant
3 days ago
We’re looking for a talented and polished Administrative Assistant to join a dynamic team at a top-tier Financial Services firm recognized for excellence and a genuinely collaborative culture. If you thrive in roles where your organizational skills, adaptability, and warm professionalism make a real impact, this is the perfect fit for you
In this role, you’ll support senior leaders, connect with a high-performing team, and be part of a supportive environment where your initiative and attention to detail are highly valued. If you're excited about making a meaningful contribution and being part of an enthusiastic team, we can’t wait to meet you
Responsibilities
- Provide administrative support to three senior leaders in conjunction with an administrative partner.
- Manage the unique needs and styles of diverse personalities, adapting your approach to support each executive's strengths and preferences effectively.
- Coordinate detailed calendars, plan and schedule meetings, and prepare itineraries ensuring seamless communication and efficiency.
- Assist with travel arrangements, including domestic and international as needed, and handle related travel and expense reporting with accuracy and attention to detail.
- Organize meetings, prepare necessary materials, and manage logistics for on-site and virtual sessions. Collaborate with executives to ensure they are fully prepared for each engagement and support follow-up tasks.
- Proficiency with Concur for timely and accurate expense reporting is a plus.
- Provide backup coverage for reception as needed, warmly welcome guests, manage phone calls, and maintain a polished, professional atmosphere that reflects the firm’s values.
- Manage light personal support as needed and other ad hoc projects/assignments.
Ideal Experience
- 2-3 years in administrative roles, ideally within financial services or corporate settings.
- Bachelor’s degree required.
- High degree of polish, sophistication, and intellectual curiosity.
- Strong interpersonal skills and comfort working with senior, highly intelligent leaders.
- Friendly, supportive, and collaborative attitude, particularly when working with the administrative team.
- Excellent organizational skills and proactive approach to problem-solving.
- Ability to handle multiple tasks and priorities simultaneously.
- Discretion and trustworthiness in dealing with confidential information.
- Positive attitude, flexibility, and a willingness to adapt to changing priorities.
- Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
#117748
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
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