Social Media Marketing Specialist

4 weeks ago

Foster City, United States Kelly Full time

Media & Executive Support Specialist

This 501c3 foundation works to create a thriving health ecosystem with programs of giving that go beyond medicine to address the systemic and institutional barriers that keep underserved groups from quality healthcare. We take a holistic approach to mitigating the root causes of health disparities and provide resources to organizations that empower people to be their own best advocates and work to strengthen communities, classrooms and workplaces.


We are seeking a skilled and experienced Media & Executive Support Specialist to join the Foundation. This is a remote hybrid position (3 days in office) and is located in Foster City, CA. This is an 18-month contract that could be extended and comes with benefits.


Position Overview: Reporting to the Executive Director, the Media & Executive Support Specialist will lead internal and external communications efforts while providing high-level executive administration, project management, and program support. This role is pivotal in ensuring effective communication, coordination, and operational efficiency within the Foundation.


Essential Duties and Job Functions:


Media Management:

  • Strategic Media Planning: Develop and execute media strategies across both social media and traditional media channels to enhance the Foundation's visibility and engagement.
  • Content Creation & Management: Create, curate, and manage content for social media platforms and traditional media outlets, ensuring alignment with the Foundation’s goals and brand voice.
  • Campaign Management: Plan and oversee media campaigns, including social media advertising, print ads, radio spots, and other traditional media efforts.
  • Media Relations: Build and maintain relationships with media outlets and journalists to secure coverage and manage press inquiries.
  • Performance Analysis: Track and analyze the performance of media campaigns and communications activities, providing regular reports and recommendations for optimization.


Executive Support:

  • Administrative Support: Provide overall administrative support, including meeting scheduling, travel arrangements, and expense reporting.
  • Logistics Management: Organize and manage logistics for internal and external meetings, including preparing agendas, taking meeting minutes, and summarizing project progress in reports.
  • Presentation Development: Create impactful PowerPoint presentations and other materials for senior leaders and stakeholders.
  • Project Coordination: Oversee and coordinate project activities, ensuring timely communication and updates across internal functions and external partners.
  • Opportunity Management: Manage the calendar of key opportunities for external engagements, including speaking events, conferences, and networking opportunities.


Project Management:

  • Small Project Oversight: Manage small-scale projects such as setting up events, coordinating minor planning tasks, and handling specific administrative projects as needed.
  • Task Coordination: Plan and execute minor projects by setting timelines, coordinating with team members, and ensuring that all project requirements are met efficiently.
  • Resource Management: Identify and allocate resources required for small projects, ensuring that tasks are completed within budget and on schedule.
  • Progress Tracking: Monitor project progress, identify potential issues, and provide regular updates to stakeholders.


Additional Responsibilities:

  • Vendor and Consultant Management: Oversee contracts and invoicing for vendors and consultants related to communications, media activities, and evaluations.
  • Program Support: Assist with grantmaking and programmatic activities, providing operational and administrative support as needed.
  • Strategic Planning: Contribute to the strategic planning process by providing insights and recommendations based on media performance and executive needs.


Knowledge, Experience, and Skills:

  • Communication Skills: Excellent verbal, written, and interpersonal skills with demonstrated experience working collaboratively with cross-functional teams.
  • Organizational Skills: Strong organizational skills and attention to detail are essential, with the ability to manage multiple priorities effectively.
  • Decision-Making: Strong decision-making skills and professional maturity, with the ability to navigate complex environments.
  • Stakeholder Engagement: Ability to engage with multiple internal and external stakeholders, synthesizing interests and priorities into actionable plans.
  • Technical Proficiency: Advanced knowledge of office software including Excel, PowerPoint, Word, and Visio.
  • Integrity and Teamwork: A high level of personal integrity and the ability to work well within a team environment.


Preferred Qualifications:

  • Experience with social media management tools and traditional media planning and buying.
  • 3-5 years of Executive Assistant experience

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