Executive Assistant

1 week ago


White Plains, United States ECLARO Full time

Will work for 3 VP executives.

  • Manage calendars.
  • Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials.
  • Book car services for business trips.
  • Reconciles travel expenses as well as process other expenses.
  • Recordkeeping of corporate travel and vacation time in HR Central.
  • Maintain office supplies.
  • Manage monthly birthday celebration.
  • Manage office events including raffles, large catering orders and happy hours.

Misc. Tasks

  • Run Book of Business Reports for agents.
  • Business cards for NE and PA zones.
  • Survey creation and management for business events.

Administrative Skills:

  • Proficient with Microsoft Office Package - Word, Excel, PowerPoint and Access a plus.
  • Excellent recordkeeping.
  • Excellent file management - creation, maintenance and disposition.
  • Coordinates all travel and expenses.
  • Timely and accurate expense management.
  • Directs inquiries and follow ups with the appropriate parties to assure timely and thorough resolution.

Qualifications:

  • Previous experience in Financial Services is required.
  • 5-9 years of relevant experience is required.


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