Executive Assistant
1 week ago
Will work for 3 VP executives.
- Manage calendars.
- Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials.
- Book car services for business trips.
- Reconciles travel expenses as well as process other expenses.
- Recordkeeping of corporate travel and vacation time in HR Central.
- Maintain office supplies.
- Manage monthly birthday celebration.
- Manage office events including raffles, large catering orders and happy hours.
Misc. Tasks
- Run Book of Business Reports for agents.
- Business cards for NE and PA zones.
- Survey creation and management for business events.
Administrative Skills:
- Proficient with Microsoft Office Package - Word, Excel, PowerPoint and Access a plus.
- Excellent recordkeeping.
- Excellent file management - creation, maintenance and disposition.
- Coordinates all travel and expenses.
- Timely and accurate expense management.
- Directs inquiries and follow ups with the appropriate parties to assure timely and thorough resolution.
Qualifications:
- Previous experience in Financial Services is required.
- 5-9 years of relevant experience is required.
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