Executive Assistant

1 month ago

Sioux Falls, United States South Dakota Trust Company LLC Full time

Founded in 2002, South Dakota Trust Company LLC (SDTC), a JTC Group company, provides pure trust administration services. With trust assets currently totaling USD $155 billion, SDTC works with whomever the client wishes regarding investments, insurance and custody of the trust assets, and it also administers trusts holding all types of non-financial assets globally.

As a result of South Dakota’s top-rated trust, tax, privacy, asset protection and private trust company laws, SDTC works with families and their advisors in almost all U.S. states and over 50 countries.


Job Summary:


We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company’s President and Chief Operating Officer in our Sioux Falls, SD Location. The ideal candidate will be a strong communicator, capable of managing multiple tasks with precision, and will play a pivotal role in ensuring the efficiency and effectiveness of the President and COO.


Key Responsibilities:


  • Calendar Management: Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements for senior executive.
  • Communication: Serve as the primary point of contact between the executive team and internal/external stakeholders. Handle incoming communications, prioritize requests, and ensure timely responses.
  • Meeting Preparation: Prepare agendas, briefing materials, and presentations for meetings. Record meeting minutes and follow up on action items as required.
  • Travel Coordination: Arrange detailed travel itineraries, including flights, accommodations, and transportation. Manage last-minute changes and provide ongoing support during travel.
  • Document Management: Draft, review, and edit correspondence, reports, and other documents. Maintain confidential files and records.
  • Event Planning: Organize and coordinate events, conferences, and off-site meetings, ensuring all logistical details are handled seamlessly.
  • Project Support: Assist with special projects and initiatives as directed by senior executives. Ensure project timelines are met and deliverables are completed accurately.
  • Expense Management: Process and track expense reports, ensuring timely submission and adherence to company policies.
  • Office Coordination: Collaborate with other administrative staff to ensure smooth office operations. Provide backup support as needed.


Qualifications:

  • Education: Associate degree; bachelor’s degree preferred.
  • Experience: Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting C-level executives, preferably in a fast-paced environment.

Skills:

  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools (e.g., Google Calendar, Microsoft Outlook).
  • Ability to handle confidential information with discretion.
  • Exceptional attention to detail and accuracy.
  • Ability to work independently and prioritize tasks effectively.


Personal Attributes:

  • Proactive and Resourceful: Able to anticipate needs and take initiative to address issues before they arise.
  • Adaptable: Comfortable working in a fast-paced environment and capable of managing competing priorities.
  • Professionalism: Maintains a high level of professionalism and a positive attitude, even under pressure.

  • Corporate Sales Executive

    1 week ago

    Sioux Falls, South Dakota, United States Executive Recruiting Consultants Full time

    Job OverviewPOSITION: Corporate Sales ExecutiveCOMPANY PROFILE:Our client, a prominent leader in the industry, has established a strong presence in the market and has received numerous accolades over the years. With a rich history spanning three decades, this organization has evolved into a global enterprise, boasting a substantial workforce. If you are...

  • Executive Assistant

    4 weeks ago

    Sioux Falls, United States Pop-Up Talent Full time

    Job DescriptionJob DescriptionExecutive Assistant Sioux Falls, SD 57108 (100% onsite) Are you a master of organization with a passion for providing exceptional support? Do you thrive in a role where your efforts directly contribute to executive success? If the idea of empowering a dynamic leadership team resonates with you, then consider joining a property...

  • Executive Assistant

    4 weeks ago

    Sioux Falls, United States South Dakota Trust Company LLC Full time

    Founded in 2002, South Dakota Trust Company LLC (SDTC), a JTC Group company, provides pure trust administration services. With trust assets currently totaling USD $155 billion, SDTC works with whomever the client wishes regarding investments, insurance and custody of the trust assets, and it also administers trusts holding all types of non-financial assets...

  • Executive Assistant

    2 months ago

    Sioux Falls, United States Amy Stockberger Real Estate Full time

    Job DescriptionJob DescriptionExecutive Assistant for Amy Stockberger Real EstateAre you the type of person who jumps in with both feet when it comes to organizing others? Do you thrive on managing multiple demands in a fast-paced environment? Are you lovely to work with? If yes, then read on!Amy Stockberger Real Estate is looking for an Executive Assistant...

  • Executive Assistant

    3 months ago

    Sioux Falls, United States Amy Stockberger Real Estate Full time

    Job DescriptionJob DescriptionExecutive Assistant for Amy Stockberger Real EstateAre you the type of person who jumps in with both feet when it comes to organizing others? Do you thrive on managing multiple demands in a fast-paced environment? Are you lovely to work with? If yes, then read on!Amy Stockberger Real Estate is looking for an Executive Assistant...

  • Executive Assistant

    4 weeks ago

    Sioux Falls, United States Children's Home Society of South Dakota Full time

    Job DescriptionJob DescriptionDescription:Work for Good. Do you want a career with meaning and purpose? Children’s Home Society is one of South Dakota’s leaders in providing services to vulnerable children, women, and families.As part of Children's Home Society, you will truly Work for Good every day—helping to change the world one day at a time,...

  • Executive Assistant

    3 weeks ago

    Sioux Falls, United States Sanford Health Full time

    Job Summary Coordinates administrative and support functions for one or more executives or management personnel. Supports one or more upper management personnel for all administrative needs. Scheduling meetings and making travel arrangements. Creating and developing visual presentations for executives and organizing and prioritizing large volume of...

  • Senior Manufacturing Engineer

    4 days ago

    Sioux Falls, South Dakota, United States Executive Recruiting Consultants Full time

    Job OverviewPOSITION: Senior Engineer (Mechanical Engineering)COMPANY PROFILE:Our client, a leading manufacturer located in the Upper Midwest, is part of a prominent nationwide organization. They are committed to fostering innovation and growth within their business. The company is currently seeking a Senior Engineer to enhance their team.COMPENSATION AND...

  • Senior Executive Coordinator

    1 week ago

    Sioux Falls, South Dakota, United States South Dakota Trust Company LLC Full time

    Company Overview:Established in 2002, South Dakota Trust Company LLC (SDTC), part of the JTC Group, specializes in providing comprehensive trust administration services. With trust assets amounting to USD $155 billion, SDTC collaborates with clients on investment strategies, insurance, and custody of trust assets, managing a diverse range of non-financial...

  • Executive Director

    5 days ago

    Sioux Falls, South Dakota, United States Aramark Full time

    Executive DirectorAramark is seeking a seasoned leader to fill the role of Executive Director. As a key member of our operations team, you will be responsible for planning, managing, and guiding multiple contracted services to meet operating and financial goals, client objectives, and customer needs.Key Responsibilities:Lead a team that provides operational...

  • Heavy Equipment Crane Operator

    1 week ago

    Sioux Falls, South Dakota, United States Executive Recruiting Consultants Full time

    Position OverviewExecutive Recruiting Consultants is seeking a qualified Crane Operator to join a prominent design/build firm in the Upper Midwest. The primary responsibility of the Crane Operator is to manage crane operations at construction sites, facilitating the assembly of various structures. Additionally, operators may be called upon to assist with...

  • Senior Manufacturing Engineer

    1 week ago

    Sioux Falls, South Dakota, United States Executive Recruiting Consultants Full time

    Job OverviewPOSITION: Senior Engineer (Mechanical Engineering)COMPANY PROFILE:Our client, a leading manufacturer based in the Upper Midwest, is part of a prominent nationwide organization. They are committed to fostering a collaborative and innovative environment, aiming to enhance their operations and drive growth. The company is looking to welcome a Senior...

  • Executive Personal Assistant

    11 hours ago

    Sioux Falls, United States Dakota Tom's Sandwiches Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Personal Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone...

  • Executive Chef

    1 month ago

    Sioux Falls, United States CRAVE American Kitchen & Sushi Bar Full time

    Job DescriptionJob DescriptionBenefits:401(k)Competitive salaryDental insuranceEmployee discountsHealth insurancePaid time offVision insuranceDuties and Responsibilities: Primary duties and responsibilities include, but are not limited to, the following:Scheduling staff for proper labor costs.Determine amount and type of food and supplies required using...

  • Executive Chef

    2 months ago

    Sioux Falls, United States CRAVE American Kitchen & Sushi Bar Full time

    Job DescriptionJob DescriptionBenefits:401(k)Competitive salaryDental insuranceEmployee discountsHealth insurancePaid time offVision insuranceDuties and Responsibilities: Primary duties and responsibilities include, but are not limited to, the following:Scheduling staff for proper labor costs.Determine amount and type of food and supplies required using...

  • Executive Chef

    3 months ago

    Sioux Falls, United States CRAVE American Kitchen & Sushi Bar Full time

    Job DescriptionJob DescriptionBenefits:401(k)Competitive salaryDental insuranceEmployee discountsHealth insurancePaid time offTraining & developmentVision insuranceDuties and Responsibilities: Primary duties and responsibilities include, but are not limited to, the following:Scheduling staff for proper labor costs.Determine amount and type of food and...

  • Senior Manufacturing Engineer

    5 days ago

    Sioux Falls, South Dakota, United States Executive Recruiting Consultants Full time

    Job OverviewPOSITION: Senior Engineer (Mechanical Engineering)COMPANY PROFILE:Our client, a leading manufacturer based in the Upper Midwest, is part of a significant nationwide organization. They are committed to fostering innovation and growth within their operations, and they are currently looking to enhance their team by adding a Senior...

  • Executive Sous Chef

    1 day ago

    Sioux Falls, South Dakota, United States Compass Group, North America Full time

    About the RoleMorrison Living, a member of Compass Group USA, is seeking an experienced Sous Chef to join our culinary team. As a key member of our operations team, you will be responsible for the successful management of our culinary department, ensuring exceptional service and culinary excellence in every meal served.Key ResponsibilitiesAssist the...

  • Heavy Equipment Crane Operator

    1 week ago

    Sioux Falls, South Dakota, United States Executive Recruiting Consultants Full time

    Job OverviewExecutive Recruiting Consultants is seeking a skilled Crane Operator to join a reputable and rapidly expanding design/build firm in the Upper Midwest. The primary responsibility of the Crane Operator is to proficiently operate a crane at construction sites to facilitate the assembly of various structures. Additionally, operators are expected to...

  • Chief Executive Support Specialist

    1 week ago

    Sioux Falls, South Dakota, United States South Dakota Trust Company LLC Full time

    Company Overview:South Dakota Trust Company LLC (SDTC), a member of the JTC Group, has been delivering exceptional trust administration services since its inception in 2002. With trust assets amounting to USD $155 billion, SDTC collaborates with clients to manage investments, insurance, and custody of trust assets, while also overseeing trusts that encompass...