Executive Assistant

2 weeks ago

Fort Worth, United States Frontline Source Group Full time

Our client in Fort Worth, TX has an immediate need for an Executive Assistant on a contract basis through October.


Company Profile:

Medical Industry

Tenured team


Executive Assistant Role:

The Executive Assistant will perform a wide variety of complex, sensitive and confidential administrative and executive support tasks for the CEO, CFO, VP Medical Affairs & Innovation, and Director of Human Resources.

Contact employees at all organizational levels to gather information for necessary meetings, reports, presentations

Calendar management to ensure day to day schedules while preventing conflicts

Coordinate and book national and international travel (airline, hotel, car service, train, etc.)

Coordinate and initiate conference calls and manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, and catering meals

Prepare and distribute presentation materials for internal and external meetings, including the Board of Director meetings.

Drafting/sending email correspondence, updating company charts and databases, and ensuring checklist items are completed by necessary team members.

Maintain executive files

Coordinate birthday, milestone, and holiday gifts for clients and staff as needed

Create presentation and slide decks for staff meetings and quarterly employee meetings.

Represent the Company and Executive team in a positive light through excellent follow-through skills and sound judgement.

Complete ad hoc projects as assigned and general administrative support


Executive Assistant Background Profile:

Bachelor’s degree in business, communications, or another relevant field of study is preferred

Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).

Excellent organizational skills and attention to detail is essential

Ability to react with appropriate levels of urgency and able to maintain a high level of integrity and discretion in handling confidential information.

Excellent verbal and written communication skills in a clear and friendly manner.

Ability to work well with all levels of internal management and staff, outside clients and vendors.

Excellent time management skills with a proven ability to multitask while meeting deadlines.

Features and Benefits of Client:

Medical

Dental, Vision


Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.


Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

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