Executive Personal Assistant to C-Suite Executive
3 weeks ago
Executive Personal Assistant
Position Overview:
The Personal and Executive Assistant will provide comprehensive support to a high-level executive and manage household affairs. This role requires excellent organizational skills, problem-solving abilities, and a high degree of professionalism. The ideal candidate will be available 24/7, able to manage complex travel arrangements, negotiate with vendors, oversee household projects, hire domestic staff, and maintain discretion in handling confidential information.
Key Responsibilities:
1. Travel Management:
- Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
- Handle last-minute changes and ensure seamless travel experiences.
- Obtain and maintain required travel documents, including visas and passports.
2. Household Management:
- Oversee day-to-day household operations, including maintenance, repairs, and renovations.
- Negotiate with vendors and service providers to secure favorable terms and ensure high-quality service.
- Coordinate household projects, including scheduling and supervising contractors, landscapers, and cleaners.
- Hire, train, and manage domestic staff, such as nannies, chefs, drivers, and housekeepers.
3. Executive Support:
- Manage the executive’s calendar, including scheduling meetings, appointments, and events.
- Screen calls, emails, and other communications, responding on behalf of the executive when appropriate.
- Prepare reports, presentations, and correspondence.
- Handle personal errands and ad-hoc requests to ensure the executive’s personal and professional life runs smoothly.
4. Financial Management:
- Track and manage household and personal expenses, including budgeting, bill payments, and financial reporting.
- Assist with personal and household purchases, sourcing high-quality items while ensuring cost-effectiveness.
5. Event Coordination:
- Plan and coordinate personal and corporate events, from intimate dinners to large gatherings.
- Handle guest lists, invitations, RSVPs, catering, and other logistical details.
6. Confidentiality and Discretion:
- Handle sensitive information with the highest level of confidentiality and professionalism.
- Protect the executive’s privacy and reputation at all times.
Skills and Qualifications:
- Proven experience as a Personal Assistant or Executive Assistant, supporting high-level executives.
- Strong negotiation skills to deal effectively with vendors and service providers.
- Excellent organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Attention to detail and the ability to anticipate needs.
- Flexibility to work outside normal business hours and adapt to the executive’s schedule.
- Discretion and professionalism in handling confidential matters.
- Problem-solving abilities to handle unforeseen challenges independently.
- Strong communication skills (both written and verbal).
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other office software.
Availability:
The candidate must be available 24/7 to handle emergencies, last-minute travel changes, or other immediate needs.
This position is a unique opportunity for a driven, highly organized professional who enjoys managing both executive and personal matters with precision and discretion.
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