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Accounts Receivable Specialist

2 months ago

Orlando, United States Polaris Search Group, LLC Full time

Accounts Receivable Specialist

Our client relies on a meticulous financial system to drive business forward. Their accounts receivable department keeps that system running smoothly by managing cash influx and collecting payment from clients. Together, we are searching for a skilled financial specialist to join our client’s accounts receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The accounts receivable specialist will have both a day-to-day and ongoing impact on financial transactions, keeping the company on track, on time, and on good terms with their valued partners.


Role Objectives

  • Support the company in optimizing their financial transactions and systems by performing reconciliation of payments and customer accounts
  • Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
  • Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
  • Assist in streamlining the accounts receivable process by identifying areas for performance improvement
  • Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements


Responsibilities

  • Prepare and process customer invoices
  • Gather and verify invoices for appropriate documentation prior to payment
  • Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
  • Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
  • Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
  • Complete customer pre-qualification process including credit checks
  • Proactively convert all accounts to ACH method of payment
  • Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
  • Support other accounting and finance team members, inventory management, and cost accounting


Required Skills and Qualifications

  • Strong mathematical skills
  • Understanding of basic principles of finance, accounting, and bookkeeping
  • Superb time management and detail orientation
  • Ability to keep company and partner confidences
  • Proficiency with QuickBooks and accounting ERP systems with ability to learn new systems quickly

Preferred skills and qualifications

  • Associate’s degree or equivalent
  • Experience in accounts receivable (or accounts payable)
  • Experience in driving process improvement