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Executive Administrative Assistant- Nonprofit Experience

1 month ago

Troy, United States Venteon Full time

Executive Administrative Assistant on a contract basis for their non-profit client in Troy, MI.


Hybrid, 2 days onsite ( Tuesdays & Wednesdays) and 3 days remote.


6 month contract


Responsibilities of the Executive Administrative Assistant:

Team Coordination (40%)

  • Manages Chief HR Officer’s calendar and prepares meeting materials.
  • Coordinates team projects and activities, including meetings, events, and special projects.
  • Organizes department meetings, including logistics and materials.
  • Tracks project timelines, deadlines, key dates, and event planning.
  • Reviews work plans and suggests administrative improvements.
  • Assists with budget tracking, including allocations, expenditures, contracts, and agreements.

Talent & HR Projects (35%)

  • Archives annual Employee Conflict of Interest forms.
  • Prepares for Talent & Total Rewards Committee and Board Meetings, including scheduling, assembling materials, and managing documents.
  • Coordinates staff communications, presentations, trainings, and events.
  • Manages department content on the intranet and serves as intranet ambassador.
  • Backs up other team members for various tasks like staff assessments.

General Administration (25%)

  • Prepares correspondence and manages department-wide contacts.
  • Processes invoices and coordinates travel for the team.
  • Handles filing, document management, and special projects.
  • Creates forms, charts, presentations, and handouts.
  • Manages office supplies and coordinates with IT and Facilities for department needs.
  • Supports with filing, scanning, and document organization.

Qualifications

  • High school diploma or associate’s degree, including course work in business communications, human resources, office management, and related areas.
  • Minimum of five to seven years of executive level administrative office. Experience supporting C-level executives is preferred.
  • Strong computer and MS Office skills.
  • Demonstrated attention to detail and ability to proofread.