Administrative Assistant
1 month ago
This organization with public policy ties is seeking a temporary Administrative Assistant to provide scheduling, calendar organization, travel booking, financial reporting and general office support to the Senior-level management team. This role has exposure to incoming and outgoing communication with government officials, membership contacts and external stakeholders and requires a professional with expert communication, judgement and polish. If you are seeking a short-term opportunity this fall, reach out today for consideration
About the Job:
- Communicate with members of the organization, external contacts and the general public to assist with inquiries, requests, and scheduling matters in-person, over the phone and email using strong professionalism.
- Manage membership financial expense sheets in Excel and Google Sheets.
- Maintain calendars and scheduling needs for the leadership; schedule in-person and virtual meetings and appointments.
- Liaise with the administrative support team to facilitate communication and coordinate projects in a deadline-driven environment.
- Organize and compile meeting materials, including but not limited to, documents, spreadsheets and slide decks. Ensure all parties have accurate materials leading up to appointments.
- Provide administrative and project support to the team and help out with special assignments as needed.
- Create trusting and lasting relationships with the team by executing tasks with professionalism and a sense of urgency.
- Track and manage financial data and the submission of expense reports.
About the Culture:
- A team united on shared values and a mission-driven collaborative environment to push the needle on public policy agendas.
About You:
- Professional aptitude. You have previous in-person office experience and possess a humble-driven spirit when working with others.
- Proactive. You don’t require direction to take the next step in tackling a task.
- Poised. You must be organized and sensitive to deadlines.
- Communicative. You know how to stay concise when providing updates to leadership and practice active listening skills.
- Excited to jump in. You are a quick learner and eager to support a team.
- Skilled across computer programs. You possess previous experience working within Microsoft Suite and pick-up new skills easily.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
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