Current jobs related to Office Assistant - Independence - Aerotek

  • Front Office Assistant

    3 months ago

    Independence, United States First Catholic Slovak Union Full time

    Office Assistant Responsibilities:Handle Incoming Calls.Managing Filing System.Greet Clients and Visitors.Updating paperwork, maintaining documents, and word processing.Help organize and maintain office common area.Performing general office clerk duties.Office Assistant Requirements:Experience as an office assistant.Ability to write clearly and help with...

  • Mortgage Loan Officer Assistant

    2 weeks ago

    Independence, Ohio, United States Mutual of Omaha Mortgage Full time

    Job Opportunity at Mutual of Omaha MortgageAbout the Role:We are seeking a highly motivated and detail-oriented individual to join our team as a Junior Loan Officer. As a key member of our mortgage operations team, you will provide administrative support to our Loan Officers and deliver exceptional customer service to our clients.Key Responsibilities:Provide...

  • Police Office Manager

    3 weeks ago

    Independence, United States City of Independence Full time

    This role of Police Office Manager / Executive Assistant is crucial to the smooth operation of the Records Department, overseeing the Police Records Technician and fulfilling duties as the Evidence Technician. Additionally, this position serves as the executive assistant to the Chief of Police and Lieutenant, providing high-level administrative support. The...

  • Police Office Manager

    1 month ago

    Independence, United States City of Independence Full time

    Job DescriptionJob DescriptionThis role of Police Office Manager / Executive Assistant is crucial to the smooth operation of the Records Department, overseeing the Police Records Technician and fulfilling duties as the Evidence Technician. Additionally, this position serves as the executive assistant to the Chief of Police and Lieutenant, providing...

  • Maintenance Assistant- Office Based

    2 weeks ago

    Independence, United States The Groves Rehab and Healthcare Center Full time

    Job Summary:We are seeking a detail-oriented and organized Maintenance Assistant to join our team in a Skilled Nursing Facility (SNF) setting. This role will focus exclusively on office support and TELs management, ensuring seamless administrative operations and communication systems. Key responsibilities include:- Managing and maintaining accurate records...

  • Front Office Coordinator

    1 week ago

    Independence, Missouri, United States First Catholic Slovak Union Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Front Office Assistant to join our team at the First Catholic Slovak Union. As a key member of our administrative staff, you will be responsible for providing exceptional support to our employees and clients.Key Responsibilities:Customer Service: Handle incoming calls and greet clients and...

  • Office Coordinator

    3 weeks ago

    Independence, Missouri, United States TRC Total Renal Care Inc Full time

    Location: United States of AmericaAt TRC Total Renal Care Inc, we promote a culture of enjoyment both during and outside of work hours. As an essential part of our outpatient or hospital facilities, you will utilize your administrative expertise to make a significant impact on the lives of our patients and their families.Key Responsibilities:Perform clerical...

  • Security Officer

    1 week ago

    Independence, United States Louisiana State Gov Full time

    Louisiana State Gov - Lallie Kemp Regional Medical Center [Safety Officer / Law Enforcement] As a Security Officer at the State of Louisiana, you'll: Transport juveniles, either under the supervision of or in the custody of the Office of Juvenile Justice, to various locations; Assist Probation and Parole Officers with drug screens, computer work, and...

  • Office Coordinator

    2 weeks ago

    Independence, Missouri, United States TRC Total Renal Care Inc Full time

    Location: United States of AmericaAt TRC Total Renal Care Inc, we foster a culture of enjoyment both in and out of the workplace. As an integral part of our outpatient or hospital facilities, you will utilize your administrative expertise to enhance the experiences of our patients and their families.Key Responsibilities:Perform clerical tasks such as filing,...

  • Office Coordinator

    3 weeks ago

    Independence, Missouri, United States Park Lawn Memorial Group, LLC. Full time

    Job OverviewWhy Choose Park Lawn Memorial Group, LLC?Commitment to ServiceOur team members demonstrate a strong work ethic and dedication to our core values, ensuring respect for families and individuals.Collaborate with industry leaders in the funeral and cemetery services.Employee BenefitsFinancial assistance programs that promote education and...

  • Office Coordinator

    3 weeks ago

    Independence, Missouri, United States Park Lawn Memorial Group, LLC. Full time

    Job OverviewWhy Choose Park Lawn Memorial Group, LLC?Commitment to ServiceOur team members at every level demonstrate a strong work ethic and uphold our core values, showing respect for families, the profession, and individuals.Collaborate with leading professionals in the funeral and cemetery industry.Employee BenefitsFinancial assistance programs that...

  • Executive Support Officer

    2 weeks ago

    Independence, Missouri, United States Australian Government Department of Defence Full time

    About the RoleThe Australian Government Department of Defence is seeking a highly organised and enthusiastic Executive Assistant to support our Senior Executive. To succeed in this role, you will have great people skills, the ability to anticipate the needs of Senior Executives and demonstrate flexibility and resilience.Key ResponsibilitiesManage a Senior...

  • Front Office Coordinator

    1 week ago

    Independence, Missouri, United States Justin Garner Dentistry LLC Full time

    Job Summary:We are seeking a highly motivated and organized Front Office Coordinator to join our team at Justin Garner Dentistry LLC. As a key member of our front office staff, you will be responsible for providing exceptional patient service, managing administrative tasks, and ensuring a smooth and efficient patient experience.Responsibilities:Front Office...

  • Office Coordinator

    3 weeks ago

    Independence, Missouri, United States TRC Total Renal Care Inc Full time

    Location: United States of AmericaAt TRC Total Renal Care Inc, we foster a vibrant work environment that promotes enjoyment both during and outside of work hours. As an integral part of our outpatient or hospital facilities, you will utilize your administrative expertise to enhance the experiences of our patients and their families.Key...

  • Front Office Coordinator

    3 weeks ago

    Independence, Missouri, United States Justin Garner Dentistry LLC Full time

    Justin Garner Dentistry LLC is searching for a talented front office team member to join our growing practice. We are seeking an energetic, positive, and motivated individual who thrives in a fast-paced environment. Our motto is "Where patients feel like family." YOU are the first person our patients will interact with in the office, so making them feel...

  • Security Officer

    6 days ago

    Independence, Louisiana, United States Louisiana State Gov Full time

    Job Summary:As a Security Officer with the Louisiana State Government, you will play a critical role in ensuring the safety and well-being of juveniles in our care. Your responsibilities will include transporting juveniles to various locations, assisting Probation and Parole Officers with administrative tasks, and conducting monthly vehicle inspections.Key...

  • Security Officer

    1 week ago

    Independence, Missouri, United States GardaWorld Security Services US Full time

    About the JobGardaWorld Security Services US is seeking a highly skilled and experienced Armed Security Officer to join our team. As a key member of our security team, you will be responsible for providing top-notch security services to our clients.Key ResponsibilitiesCustomer Service: Provide excellent customer service to clients and stakeholders, ensuring...

  • Branch Office Administrator

    2 weeks ago

    Independence, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Vigilant Security Officer

    3 weeks ago

    Independence, Kentucky, United States NSG Inc Full time

    NSG, Inc. is actively seeking committed and observant Security Officers to ensure a secure environment for our clients. As a Security Officer, your role will be vital in upholding safety standards at our facilities.Work Schedule:Weekends: Saturdays & Sundays from 6:00 a.m. - 2:00 p.m. (16 Hours Per Week)Compensation:Competitive hourly rate: $16.00.Weekly...

  • Administration Assistant

    4 weeks ago

    Independence, United States Veda Capital Full time $17 - $20

    Job DescriptionJob DescriptionWe are seeking a PART TIME Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Most work will be remote:  Will require some in office meetings as well as responsibilities that require outside office visits, permit applications, and general site...

Office Assistant

4 months ago

Independence, United States Aerotek Full time

Aerotek has an immediate internal opening for an Office Assistant / Field Operations Associate at the Cleveland (Independence), OH office.


Job Summary

The Field Operations Assistant is responsible for ensuring our customers – including but not

limited to contract employees, clients, program offices, and alternative delivery teams – receive

superior support from offer accepted through start and management of all onboarding

responsibilities. This is a customer-facing role that will support customer interactions, problem

resolution, and maintaining general office operations, via telephone, email, and in-person.


Key Responsibilities

Client Onboarding

• Ensure client pre-employment requirements, forms, policies, and documents regarding

onboarding are kept current and validated with Compliance departments.

• Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests,

background checks etc.) and update the Candidate Tracker with contractor data until

candidate is cleared to start


Contractor Onboarding

• Provide world class customer service in every interaction to ensure a quality candidate

experience

• Ensure accurate and timely entry of candidate data, onboarding process updates, and all

other required documentation within the onboarding and compliance process

• Document all candidate/contractor touchpoints and communicate updates in a timely

manner

• Coordinate contractor orientations, I9s, and other onboarding requirements within the local

field office

• Provide pre-employment documents and screen requirements to the candidate for review

and signature

• Emphasize usage of Direct Deposit or electronic deposit and CashPay to all contractors and

clients

• Assist with contractor training and certification requirements

• Attend office meetings to help communicate onboarding statuses as needed

• Enter and manage background, drug testing and medical screening process for contractors

• Manage contractor compliance (e.g., expired documents, expired compliance)

• Ensure all potential contract employees adhere to pre-employment screen guidelines and

are removed from the process if they are not compliant

• Manage the HR folder process to ensure onboarding paperwork is completed in a timely

manner


Lifecycle Management

• Serve as contact for contractor questions, and facilitate communication to the center to

resolve payroll and invoicing issues (adjustments, lost checks, invoice issues, etc.) with a

goal of ensuring customer satisfaction and timely resolution

• Partner with the center to update contractor records for address updates, direct deposit

changes, etc.

• Manage the processing of live paychecks

• Manage contractor travel booking requests

• Direct unemployment filing questions and workers compensation inquiries to the proper

teams for resolution


Operational Support Activities

• Provide outstanding front office customer service (telephone and reception area)

• Partner with talent acquisition to manage internal onboarding for all field office/onpremise hiring, including I-9 and onboarding paperwork completion, setting up desk, etc.

• In partnership with Field Operations Supervisor, manage internal payroll process

• Asset distribution and collection for new internal hires and terminations

• Maintain outstanding levels of administrative support to all internal and external

employees and resolve issues related to process and technology questions

• Serve as primary liaison between field office producers and corporate or center-based

teams, and find opportunities to drive partnerships between the center and field employees

• Provide education and accountability around important processes, including timely ESF

submittal, timely CRG submittal, timely finish ESF submittal, etc.

• Serve as point of contact for real estate communications (support any in-office

updates/moves/installations), and property management

• In partnership with FOS, manage office purchasing (P-card reconciliation) and vendor

management (copier maintenance, kitchen appliance service, etc.)

• Order, maintain and organize all office supplies, manage mailing and shipments, and file and

maintain office paperwork and office directory


Competencies

• Excellent written/oral communication and interpersonal skills

• Strong decision-making ability

• Ability to tackle complex issues and develop innovative, practical solutions

• Action and detail oriented; able to prioritize while handling multiple tasks

• Excellent time management and focus on deadlines and goals

• Effectively build relationships with all internal partners, both locally and in our corporate

and center-based locations


Qualifications

• 2 + years’ experience in a customer service-related position

• Associates degree or two years of applicable experience in customer service

• BA/BS degree in Human Resources, Business, and Accounting preferred