Accounts Payable

3 weeks ago

Burlington, United States The Planet Group Full time

Job Title: AP & Expense Specialist

Industry: Rapidly growing, public, clinical-stage pharmaceutical company

Location: Onsite to start – hybrid after training – Burlington, MA


Must Haves:

  • 1+ year’s experience with expense processing using Concur
  • 1+ years’ experience with an ERP
  • Bachelor’s degree or Associate’s degree with additional experience


Preferred:

  • Experience with NetSuite


Job Summary/Description: The Expense and Accounts Payable Associate is responsible for executing expense report and accounts payable processing in alignment with industry best practices. They collaborate cross-functionally to ensure thorough and accurate processing and report directly to the Accounts Payable Manager.


Responsibilities:

  • Review and process expense reports, ensuring adherence to Company travel and expense policies.
  • Collaborate with legal to ensure compliance with regulatory requirements for healthcare providers.
  • Serve as a point of contact within the organization for expense report inquiries.
  • Assist in the annual budget process by providing departmental spend reports.
  • Contribute to the development and implementation of new expense policies and procedures to improve efficiency.
  • Enter accounts payable invoices in Netsuite, obtain necessary approvals, and monitor invoice status.
  • Maintain an organized accounts payable filing system on SharePoint and Outlook.
  • Monitor supplier portals to download and process invoices and statements promptly.
  • Support the management of the corporate credit card program.
  • Assist in the monthly close process to ensure timely and accurate completion of tasks.
  • Ensure compliance with accounting policies and procedures, including support for financial reporting and SOX controls.
  • Provide necessary departmental or organizational correspondence.
  • Undertake additional accounting, financial, or administrative tasks as needed.
  • Provide support for ancillary projects as requested.


Power Competencies:

  • Attention to detail and accuracy.
  • Ability to handle confidential information with discretion.
  • Teamwork & Leadership skills, fostering collaboration and partnership.
  • Execution capabilities, ensuring accountability and problem-solving.
  • Solution-oriented mindset, seeking opportunities for improvement.

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