Information Technology Project Coordinator

3 weeks ago

Santa Monica, United States Optomi Full time

MUST BE LOCAL TO SANTA MONICA, CA to go in office as needed.

DESCRIPTION:

Looking for a Project Coordinator to join our senior program management team to support and help us maintain continuous program delivery in a fast paced, dynamic digital tech environment. The ideal candidate will have project management and business operations experience. The project coordinator will be responsible for coordinating across a large, dynamic organization between several cross-matrix teams on project tasks. This role will be supporting program managers with work plan tracking and follow up, cross team collaborations to prepare executive updates, and project communications while supporting the program teams to deliver development objectives on-time. A successful candidate in this role will have excellent organizational, time management and communication skills and familiarity of working in a technical organization.

RESPONSIBILITIES:

• Coordinate project management activities, resources, and information

• Ensure that all aspects of a project are organized and in alignment with the Global Program Management Office guidelines.

• Report project status, risks, and outcomes to appropriate program management leaders and escalate issues as needed.

• Collect, track and support change management processes needed (scope changes, budget changes, process changes)

• Collaborate with program managers and scrum leads to break programs into doable actions and set timeframes.

• Help program teams create and track project administrative deliverables such as updating program budgets, monthly program review presentations, weekly executive status updates, and quarterly planning.

• Scheduling program meetings with appropriate stakeholders, documenting notes

• Maintain and updating program SharePoint.

• Oversee a subset of program work.

• Help ensure the timely delivery of programs and projects on time, within budget, and within scope.

BASIC QUALIFICATIONS:

• 4 or more years’ experience in project coordination with proven work experience as a project coordinator or similar role

• Strong organizational and time management skills

• Experience working with multi-disciplinary teams working with all levels of management; excellent teamwork and collaboration skills

• Hands-on experience with project delivery tools such as jira, confluence

• Strong working knowledge of MS Office products, sharepoint, Smartsheet,

• Strong written, verbal and presentation skills

• Experience with agile project management delivery cycles

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