Executive Assistant

4 weeks ago


Chicago, United States 24 Seven Talent Full time

Our client in the legal space is looking to bring an Executive Assistant (Operations and Marketing) to their team on a fulltime basis. The role is hybrid 3x a week in Chicago, IL.


This position is responsible for overseeing a wide range of administrative, operational, and marketing responsibilities for two busy executives. The individual will be responsible for providing support in the areas of calendaring, meeting planning and preparation, presentations and agendas, vendor coordination, research, and special projects. The ideal candidate will be a resourceful and organized problem solver with good judgement and understand the importance of confidentiality. Some overtime required. Candidates must be proficient in the Microsoft Office Suite of applications and possess excellent communication and organizational skills for this fast-paced role.


DUTIES AND RESPONSIBILITIES:

• Administrative duties include, but are not limited to scheduling meetings, coordinating the arrival of vendors & guests, handling mail and packages, travel arrangements, individual expense reports and reconciling department expenses, and high touch interaction with attorneys and staff.

• Extensive coordination of busy calendars.

• Managing meeting logistics, including calendaring, preparation of materials, and coordinating with catering, reception and technology teams.

• Conducting research for various operational, industry, and marketing/events projects.

• Preparing/editing PowerPoint presentations.

• Performing high-level Excel tasks (e.g., pivot tables, macros, data validation, etc.).

• Assisting with ongoing policy and procedure updates along with maintenance of firm contracts and department Intranet pages.

• Assisting with conducting and gathering firm-wide surveys and analysis of outcomes.

• Assisting with other special and confidential projects as needed.

• Performing other duties as assigned.


KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Has three to five years’ experience, preferably in a professional services firm;

• Has a college degree;

• Has a positive disposition, is personable and mature, with a professional and polished presence;

• Is intelligent, focused and has excellent judgement;

• Is organized, detail oriented and a great communicator, with strong ability to multi-task;

• Is resourceful and a creative problem-solver;

• Is well-versed in using all Microsoft Office Suite programs (Word, Outlook, Excel, PowerPoint);

• Is reliable, competent, self-motivated, well-spoken, good humored and able to work with people at all levels;

• Is able to prioritize workflow, manage their own desk, and work independently with minimal supervision.


WORKING CONDITIONS AND PHYSICAL EFFORT:

• Work is normally performed in a typical office work environment.

• Overtime occasionally available and occasionally required to meet deadlines as needed.

• Limited physical effort required and very limited exposure to physical risk.


  • Account Executive

    1 day ago


    Chicago, Illinois, United States Assistant Secretary for Housing-Federal Housing Commissioner Full time

    About the RoleWe are seeking a highly skilled and experienced professional to join our team as an Account Executive. As a key member of our organization, you will be responsible for managing and servicing a portfolio of low and moderate risk multifamily properties, resolving issues, and providing excellent customer service to our stakeholders.Key...

  • Executive Assistant

    2 weeks ago


    Chicago, United States WEC Energy Group Full time

    The Executive Assistant performs high level of administrative duties and support. The Executive Assistant interacts, communicates and provides customer service to a variety of company personnel at all organizational levels. Responsibilities include p Executive Assistant, Executive, Assistant, Business Services

  • Executive Assistant

    2 weeks ago


    Chicago, United States Motorola Solutions Full time

    The Executive Assistant to the CFO will serve as a critical partner in managing the CFO's day-to-day activities, facilitating communication across the organization, and ensuring the smooth execution of strategic initiatives. This role will be on a hy Executive Assistant, Executive, Administrative Assistant, Personal Assistant, Manufacturing, Business...

  • Executive Assistant

    1 month ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A private equity firm located in Chicago, IL is seeking a sharp and experienced Executive Assistant to join their team. The Executive Assistant will support one of the firm’s top executives, owning calendar management and keeping them on track to meet daily goals and deadlines. This is a great opportunity for someone who is able to pivot and work in a...

  • Executive Assistant

    2 months ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Discover an exciting opportunity at a global professional services company, celebrated for innovation and excellence. The team is searching for a dedicated and highly organized Executive Assistant to support three executive officers. This permanent role places you at the heart of our operations, providing crucial support to the leadership team. As an...


  • Chicago, United States City Staffing Full time

    This is a long term temporary (expected to last from October to January), hybrid role located in Downtown Chicago, IL. Schedule: Monday through Friday *please note that while this role can largely be performed from home, the Executive Assistant will be expected to be in the Downtown Chicago office on days when the CEO is in. Pay Rate: $48-55 per hourOur...

  • Executive Assistant

    19 hours ago


    chicago, United States City Staffing Full time

    This is a long term temporary (expected to last from October to January), hybrid role located in Downtown Chicago, IL. Schedule: Monday through Friday *please note that while this role can largely be performed from home, the Executive Assistant will be expected to be in the Downtown Chicago office on days when the CEO is in. Pay Rate: $48-55 per hourOur...

  • Executive Assistant

    3 months ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A leading investment firm in Chicago is seeking a dedicated Executive Assistant to support a Senior Executive. The ideal candidate is highly organized, a strong professional communicator, and able to handle sensitive information with discretion. This is a unique opportunity to collaborate with cross-functional teams, top-tier management, and to be a part of...

  • Executive Assistant

    3 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    A leading investment firm in Chicago is seeking a dedicated Executive Assistant to support a Senior Executive. The ideal candidate is highly organized, a strong professional communicator, and able to handle sensitive information with discretion. This is a unique opportunity to collaborate with cross-functional teams, top-tier management, and to be a part of...

  • Executive Assistant

    1 week ago


    Chicago, United States Mack & Associates, Ltd. Full time

    An award-winning architectural firm in Chicago is seeking a meticulous and experienced Executive Assistant to join their team! The Executive Assistant will provide comprehensive support to the Executive Team and manage all aspects of their schedules, travel, event planning, and expense reports. The ideal candidate will be proactive, great at anticipating the...

  • Executive Assistant

    4 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    An award-winning architectural firm in Chicago is seeking a meticulous and experienced Executive Assistant to join their team! The Executive Assistant will provide comprehensive support to the Executive Team and manage all aspects of their schedules, travel, event planning, and expense reports. The ideal candidate will be proactive, great at anticipating the...


  • Chicago, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionExciting Opportunity: Multifamily Business Development and Acquisitions ExecutiveLocation: Remote (Midwest / Southern based)CORY is hiring a Multifamily Business Development and Acquisitions Executive who is passionate and driven about multifamily real estate and ready to contribute to exponential growth within an organization...

  • Executive Assistant

    1 month ago


    Chicago, United States Informa, plc Full time

    We are currently looking to hire an Executive Assistant who will provide high-level administrative support to named members of the Informa Connect Senior Leadership team. The ideal candidate will be exceedingly well organized, is a self-starter, able Executive Assistant, Executive, Assistant, Business Services, Skills

  • Executive Assistant

    1 month ago


    Chicago, United States Mark Anthony Group Full time

    We are seeking a proactive and diligent Executive Assistant to join our team. The ideal candidate will possess a proven track record of excellence and accuracy, demonstrating a high level of motivation and a positive attitude. This role requires exce Executive Assistant, Executive, Assistant, Vice President, Project Management, Travel, Automotive, Business...

  • Executive Assistant

    2 months ago


    Chicago, United States HR Value Partners, LLC Full time

    Job DescriptionJob DescriptionExecutive Assistant/Special Projects Manager (The Secret Weapon for Successful Executives)- JPA Chicago Do you pride yourself on being the “go-to” person for things that require a high level of detail and attention? Do you enjoy working closely with executives and ensure all the details are handled so things move seamlessly?...

  • Executive Assistant

    3 months ago


    Chicago, United States LHH Full time

    LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated, detailed, and highly experienced Executive Assistant to join their team in Chicago, IL. Provide comprehensive administrative support for up to four Partners. You should have a minimum of 3 years of Executive Assistant experience to support a busy executive...

  • Executive Assistant

    3 months ago


    Chicago, United States El Milagro Inc. Full time

    Executive AssistantChicago, ILJob Details:Salary: $21/hrLevel: EntryJob Type: Full TimeScheduleDays: 5-day Work Week • Alternating Saturdays • Sundays offHours: Mon-Fri:10am-7pm • Sat: 8am-2pmPosition Summary:We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions...

  • Executive Assistant

    16 hours ago


    Chicago, Illinois, United States Javen Technologies Full time

    Job Title: Executive AssistantJob Summary:Javen Technologies is seeking a highly skilled and organized Executive Assistant to provide administrative support to our team. As an Executive Assistant, you will be responsible for providing exceptional customer service, managing calendars, coordinating travel arrangements, and performing various administrative...

  • Executive Assistant

    1 week ago


    Chicago, United States The Larko Group Full time

    Executive Assistant to the President and CEO Join this mission-driven Nonprofit as the Executive Assistant to the President and CEO. The ideal individual is highly organized, and proactive and will manage the day-to-day schedule, coordinate key meetings, and act as a trusted liaison with stakeholders, ensuring seamless communication across the organization....

  • Executive Assistant

    1 month ago


    Chicago, United States AHEAD Full time

    AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation. AtAHEAD, we prioritize creating a culture of belonging,where all perspectives and voices are represented, valued, respected, and heard. We...