Office Manager
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Office Manager for Investment Office
We are a Pittsburgh based investment office located in the Shadyside neighborhood managing private and public market investments. Currently, we are seeking a full-time Office Manager with accounting experience to join our team. This position offers competitive compensation, and an attractive work environment with opportunities to learn and develop new skills.
Essential Functions:
Accounting:
- Assist in maintaining accounting ledgers with our outsourcing company.
- Management of accounts payable, including maintenance, coding & approvals for Bill.com.
- Collaborate with the outsourcing company for smooth information flow to/from our outside tax preparer.
- Coordinate specialized miscellaneous reports and requests with some prepared by outsourcing company.
Data Management:
- Assist with information/data management, scanning, and filing documents.
- Act as primary liaison between investment office & outsourced teams.
Other Duties:
- Coordinate in-office meetings, order office supplies, submit medical reimbursement forms, and provide other administrative support.
- Notary public or willing to become a notary public.
Knowledge, Skills, and Abilities:
- Strong organizational skills with the ability to manage multiple projects in a fast-paced environment, demonstrating attention to detail.
- Proven ability to set priorities, organize workload, manage competing demands, and meet deadlines.
- Customer service oriented.
- Highest level of integrity and commitment to maintaining confidentiality.
- Proficient in Microsoft Word and Excel. Familiarity with accounting software is essential, and knowledge of Adobe and DocuSign is a plus.
- Experience with Bill.com preferred.
Education and Experience:
- Minimum 6-8 years of general office management experience.
- Associate certificate or higher preferred.
Benefits:
- Healthcare, 401k, group disability, and life insurance.
We are an Equal Opportunity Employer. If you meet the qualifications and are interested in joining our team, we look forward to receiving your application.
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