Assistant Real Estate Manager

3 days ago

Coral Gables, United States Foundry Commercial Full time

Launched nearly 17 years ago, Foundry Commercial was created to be a different kind of real estate company. Our motto – “It’s Personal” – rings true in everything we do… we value authentic human experiences. At Foundry Commercial, there is a strong sense of community. From wellness fairs to ugly Christmas sweater parties to company fundraisers, Foundry associates lean in to support one other and the causes that are important to us. We bring a sense of teamwork, collegiality, and diversity to all that we do. At the heart of it all is trust and respect. These two things drive everything else. We have built a place where people truly know each other, celebrate together, learn together, and live life alongside each other.


At Foundry, we serve our clients best by attracting and unleashing the most talented and courageous professionals in industry, all while having fun and building a lasting impact on the broader community. Don’t just take our word for it. The best way to experience our culture is to immerse yourself in it. But be prepared – it’s contagious


The Assistant Real Estate Manager is responsible for supporting the Real Estate Manager(s) in managing all aspects of a small portfolio of commercial office, retail and/or industrial properties. This role will focus on providing superior customer service to the properties tenants and building owners, requiring excellent organizational skills.


Essential Job Functions:

  • Oversees the collection of rent, processing of payables, compliance with lease terms and preparation of all required legal notices.
  • Responsible for supporting the Accounting function, including but not limited to posting tenant receipts, posting tenant billbacks, and posting miscellaneous journal entries, checking bank daily for payments or when requested, depositing checks, scanning and sending backups, posting all receivables: ACH wire and checks, & saving all payment confirmations attached with journal entry to teams.
  • Contracts for vendor services and supervises as required. Requires basic understanding of tenant and capital improvements.
  • Maintains virtual property files in SharePoint following Foundry standards.
  • Maintains Tenant/Vendor contact lists, utility payment tracking schedules as well as property maintenance checklists.
  • Collects and reviews Tenant and Vendor COI’s as required in respective lease agreements and service contracts.
  • Responds to tenant needs and coordinates with maintenance staff to resolve problems.
  • Maintains positive relationships and high retention levels with all tenants. Responds to all problems and concerns and ensures compliance with rules and regulations.
  • Assists with the preparation of accurate, timely and complete monthly reports.
  • Supports the planning, budgeting and control of operating and capital expenditures.
  • Oversees and approves the calculation of all special billings.
  • Performs regular inspections of property. Recommends and directs alterations, maintenance and reconditioning of property as necessary.
  • Coordinates tenant move-ins and move-outs, and “walk-through” spaces with tenants and tenant improvement department.
  • Participates in civic and business organizations. Attends BOMA and/or IREM programs and activities.
  • Coordinate Tenant events such as annual holiday lunch, blood drives, ice cream socials, quarterly breakfast, etc.
  • Other duties may be assigned



Education and Experience Requested:

  • Bachelor’s degree from a four-year college or university
  • 1+ years of commercial property management or work-related experience preferred




Foundry Commercial is an Equal Opportunity Employer

Foundry Commercial is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. It is the policy of Foundry Commercial to grant equal employment opportunities to all qualified persons without regard to race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, citizenship, physical or mental disability that does not prohibit performance of essential job functions, veteran's status, or any other conditions or identifications against which discrimination is prohibited.

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