Executive Assistant

1 month ago

Chicago, United States The Larko Group Full time

Join a top-tier professional services firm where you'll play a key role in supporting the executive administrative team and ensuring seamless day-to-day operations. In this role, you'll manage intricate calendars, coordinate meetings, and arrange travel logistics. You'll also act as a point of contact between executives and stakeholders, draft and edit communications, and prepare detailed reports and presentations.


This is a fantastic opportunity to grow your skills within a prestigious organization, with great benefits and perks. This temporary-to-hire position offers a pathway to long-term success.


Responsibilities

  • Manage and coordinate complex schedules, including meetings, appointments, and travel plans.
  • Serve as the main liaison between the executive administrative team and internal/external stakeholders, efficiently managing and prioritizing communications.
  • Prepare and organize materials for meetings, including creating agendas, presentations, and taking minutes.
  • Arrange comprehensive travel plans, ensuring seamless logistics for both domestic and international trips.
  • Draft, review, and edit correspondence, reports, and presentations with precision and professionalism.
  • Oversee expense reports, budgeting, and reimbursement processes with accuracy and timeliness.
  • Support the planning and execution of special projects, ensuring timely completion and achievement of objectives.
  • Maintain an organized office, managing supplies, and files, and ensuring office equipment functions properly.
  • Schedule and confirm appointments, ensuring calendars are up to date.
  • Answer and direct phone calls, emails, and other communications in a professional manner.
  • Greet and assist visitors, ensuring a positive and welcoming experience.
  • Handle data entry and maintain accurate records of key information.
  • Coordinate catering and room setup for meetings and events.
  • Assist with routine office tasks such as photocopying, scanning, and filing documents.


Ideal Experience

  • Bachelor's degree required with 3+ years of experience.
  • Highly self-motivated and directed
  • Solid analytical and communication skills
  • Strong attention to detail and excellent organizational skills
  • Ability to effectively multi-task, prioritize, and execute tasks in a high-pressure environment
  • Experience working in a team-oriented, collaborative environment
  • Strong technology skills (intermediate Microsoft Excel and PowerPoint skills preferred)



The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

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