Payroll and Tax Administrator

4 weeks ago

Rancho Cordova, United States Pacific Coast Companies Inc Full time

POSITION SUMMARY: The Payroll and Tax Administrator plays a crucial role in ensuring the accurate and timely processing of payroll for assigned subsidiaries. This role is responsible for managing payroll operations, resolving employee and supervisor inquiries, and maintaining meticulous payroll records. Key duties include processing payroll taxes per various schedules, auditing payroll runs, handling manual tax adjustments, and managing data entry for employee data including deductions. This role will collaborate closely with HR, Benefits, and IT departments to facilitate smooth payroll processing, handle off-cycle payments, and support payroll tax audits and reconciliations. Additionally, the Payroll and Tax Administrator will assist with month-end, quarter-end, and year-end processes, and work with tax agencies as needed. This position requires strong attention to detail, effective problem-solving skills, and the ability to manage multiple payroll-related tasks efficiently.


SUPERVISION RECEIVED: Works under the direction and supervision of the Payroll Manager.


ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsibilities will include, but are not limited, and are subject to change for assigned subsidiaries.


· Monitor incoming departmental mail and log them on spreadsheet.

· Prepare and files monthly, quarterly, and year-end returns

· Assist with various payroll tax related audits and reconciliation.

· Researches and updates any payroll tax changes on federal, state, and local levels

· Collaborate with team to reconcile GL payroll tax accounts.

· Assist in the reprint of W2s as needed.

· Work closely with IT and Payroll Tax Analyst to test payroll tax related system changes.

· Correspond with tax agencies as needed.

· Back up to Payroll Tax Analyst with submission of the daily tax files.

· Assist employees with tax and payroll inquiries.

· Process W-4, state, and local withholding forms and any updates to employee tax related data.

· Address and resolve payroll related inquiries and issues from employees and superiors promptly.

· Monitor and resolve SysAid (HRIS ticketing system) tickets promptly, with a 24-hour acknowledgement.

· Collaborate with HR and Benefits departments to provide check previews as needed, and to ensure seamless payroll processing.

· Audits Semi Monthly, Biweekly and Hourly payroll runs to ensure no employee or payment data is missing.

· Maintain accurate documentation and well-organized payroll records.

· Manage workflow processes from the HRIS system, including new hires, Rehires, Terminations, promotions, and compensation changes, etc.

· Process off-cycle checks as needed.

· Review and validate manual adjustments or corrections.

· Reconcile payroll reports to identify discrepancies.

· Handle assigned processing of scheduled payroll.

· Calculate and process employee bonuses and commissions based on company policies and regulations.

· Opening periods and processing historical corrections

· Other duties and payroll projects may be assigned.


QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


· Associate’s degree or equivalent from two-year college or technical school; minimum 5 years of payroll processing experience; and/or combination of education and experience.

· Minimum of 3 years in payroll tax administration, including filing tax returns, applying for tax IDs, auditing W2s, etc.

· Solid accounting, mathematical reasoning and deduction skills.

· Must be familiar with wage and hour laws, as well as payroll regulations.

· Protects personnel records adhering to federal, state and company policies regarding privacy and confidentiality.

· Must execute professionalism, discretion, diplomacy, and possess sound decision-making skills.

· Must be able to operate a personal computer and other various standard office machines and equipment necessary to complete duties.

· Must have working knowledge of Microsoft Office applications, including Excel, Word, and Outlook.

· Experience with multi-state payroll-

· Partners with Human Resources, Benefits, Accounting, Finance and Tax departments on payroll related matters.

· Upholds Federal, state, and company regulations, policies and procedures.

· Ability to work in a fast-paced environment.

· Strong communication skills and ability to establish and maintain effective working relationships.

· Tax experience a plus but not required.

· Other duties and payroll projects may be assigned.

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