Executive Assistant

1 week ago

Livonia, United States STACK Cybersecurity Full time

Job Title: Executive Assistant

Job Location: This position is on-site/in-office, located in Livonia, MI. only and is not eligible for remote work.

Job Description: We are looking for a highly organized, self-sufficient, and proactive Executive Assistant to support our Chief Executive Officer (CEO) and ensure seamless day-to-day operations in our office. This role requires a detail-oriented professional who can manage diverse tasks independently and adapt quickly to new challenges, from managing executive schedules to overseeing office administration. The ideal candidate will be a quick learner with excellent communication skills, a high degree of professionalism, and a proactive approach to problem-solving.

Key Responsibilities:

Executive Support

  • Manage and coordinate executive calendars, schedule meetings, and handle appointment requests.
  • Screen calls, emails, and other communications, responding on behalf of the executives when appropriate.
  • Prepare agendas, presentations, and reports for meetings. Take detailed minutes, follow up on action items, and distribute summaries as needed.
  • Assist in various projects by conducting research, compiling data, preparing reports, and managing project timelines.
  • Monitor the executive’s workload and help prioritize tasks to ensure deadlines are met.
  • Handle sensitive information with the utmost confidentiality and professionalism.

Office Management

  • Order and maintain office supplies and manage inventory to ensure the office is well-equipped.
  • Oversee daily office operations, including managing office equipment and coordinating maintenance requests.
  • Organize and execute office events, meetings, and team-building activities, ensuring all logistical details align with company goals and preferences.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Serve as the main point of contact for vendors, service providers, and building management.

Qualifications:

  • Experience: Some experience as an executive assistant, office manager, or similar.
  • Skills: Proficient in Microsoft M365 Suite, including Teams, Word, Excel, and PowerPoint; excellent written and verbal communication skills.
  • Abilities: Exceptional organizational skills, high attention to detail, and the ability to multitask.
  • Personal Qualities: Strong interpersonal skills, proactive, resourceful, and able to work independently with minimal supervision.

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