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Front Desk Receptionist

4 weeks ago

Arlington Heights, United States @properties Full time

@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers.


Hourly rate for: $18-20/hour.


Arlington Heights Office

Saturday & Sunday 9am-4pm


The Front Desk Administrator will operate multiline telephone system to answer incoming calls and direct callers, greet customers and visitors and direct to appropriate personnel and supports office staff.


Duties:

· Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel

· Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department

· Answers questions about organization and provides callers with address, directions, and other information as necessary

· Perform basic searches, updates and audits in the Multiple Listing Service (MLS)

· Work on specific projects assigned weekly, monthly and quarterly.

· Create recruiting packets, listing/buyer packets, and update form drawers

· Create and maintain schedules

· Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed

· Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries

· Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes

· Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating

· Order office and kitchen supplies

· Performs daily cleaning duties throughout office, including kitchen and bathrooms

· Restocking supplies throughout the office and taking weekly inventory

· Other duties and projects as assigned


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.