Office Manager

4 days ago

South Plainfield, United States ANS Geo, Inc Full time

About ANS Geo:

ANS Geo is a leading Civil and Geotechnical Engineering firm headquartered in New Jersey, with multiple offices throughout the country. We pride ourselves on delivering innovative engineering solutions, while creating a supportive and growth-oriented environment for our team. As we expand, we are looking for an experienced and dedicated Office Manager to oversee the daily operations of our South Plainfield office.


Position Overview:

The Office Manager will play a key role in ensuring the smooth operation of our South Plainfield office by overseeing administrative functions, maintaining facilities, and supporting office staff. This position will include responsibilities in facility and fleet management, financial oversight, office supply management, and coordination of key office events. The ideal candidate will have excellent organizational skills, a proactive mindset, and the ability to manage multiple tasks efficiently.


Key Responsibilities:


Facility and Fleet Management (12-15 hours/week)

  • Oversee the maintenance and repair of the office building, including HVAC, plumbing, electrical, cleaning services, landscaping, and snow removal.
  • Manage service contracts and coordinate with vendors for office maintenance and repairs.
  • Conduct regular inspections to ensure the building's safety, cleanliness, and compliance with health, safety, and fire regulations.
  • Manage the check-in/out process for company vehicles, including coordinating maintenance and repairs.


Office Supplies and Inventory Management (3-5 hours/week)

· Maintain and organize storage areas, ensuring cleanliness and efficient inventory management for office supplies and equipment.

  • Order and replenish office supplies as necessary, keeping track of stock levels.


Financial Management (1-2 hours/week)

  • Manage office-related budgets, including utility bills, maintenance costs, and supply orders.
  • Process and track invoices for vendors and office-related expenses.


Shipping and Mail Management (2-3 hours/week)

  • Manage incoming and outgoing mail, shipping packages, and organizing documents.
  • Collect, scan, and file mail and other important documents appropriately.


Onboarding Support (variable)

  • Greet new hires on their first day, provide a tour of the office, and assist with desk setup and building access.
  • Train new hires on office policies and procedures to ensure a smooth onboarding experience.


Administrative Support (12 -14 hours/week)

  • Assist with scheduling meetings, managing calendars, and coordinating office-wide communications for NJ-related events.
  • Maintain both physical and digital office records and documentation.
  • Manage the corporate vehicle fleet, coordinating with leadership for guidance.
  • Assist with administrative tasks such as processing vendor forms, lien waivers, and notarizing documents.
  • Greet visitors and manage the front desk, answering phone calls, and directing inquiries as needed.


Event Planning and Coordination (1 hour/week)

  • Collaborate with team members to organize and coordinate office events, including team meetings, training sessions, and celebrations.


Additional Office Management Responsibilities:

  • Develop and implement office policies and procedures to enhance operational efficiency.
  • Serve as the primary point of contact for office-related issues, troubleshooting problems and providing solutions.
  • Ensure that the office maintains a professional and welcoming atmosphere at all times.


Qualifications:

  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • 3+ years of experience in office management, administrative support, or a similar role.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
  • Ability to manage budgets and track expenses.
  • Familiarity with facility and fleet management is a plus.
  • Notary certification is an advantage.

  • Office Manager

    3 days ago

    South Plainfield, New Jersey, United States ANS Geo, Inc Full time

    {"title": "Office Manager", "description": "About ANS Geo, Inc.ANS Geo, Inc. is a leading Civil and Geotechnical Engineering firm headquartered in New Jersey, with multiple offices throughout the country. We pride ourselves on delivering innovative engineering solutions, while creating a supportive and growth-oriented environment for our team. As we expand,...

  • Office Manager

    4 weeks ago

    South Plainfield, United States ANS Geo, Inc Full time

    About ANS Geo: ANS Geo is a leading Civil and Geotechnical Engineering firm headquartered in New Jersey, with multiple offices throughout the country. We pride ourselves on delivering innovative engineering solutions, while creating a supportive and growth-oriented environment for our team. As we expand, we are looking for an experienced and dedicated Office...

  • Office Manager

    1 month ago

    South Plainfield, United States ANS Geo, Inc Full time

    About ANS Geo: ANS Geo is a leading Civil and Geotechnical Engineering firm headquartered in New Jersey, with multiple offices throughout the country. We pride ourselves on delivering innovative engineering solutions, while creating a supportive and growth-oriented environment for our team. As we expand, we are looking for an experienced and dedicated Office...

  • Office Operations Manager

    2 days ago

    South Plainfield, New Jersey, United States ANS Geo, Inc Full time

    About ANS Geo, Inc.We are a leading Civil and Geotechnical Engineering firm headquartered in New Jersey, with multiple offices throughout the country. Our company prides itself on delivering innovative engineering solutions, while creating a supportive and growth-oriented environment for our team.Job Title: Office ManagerWe are seeking an experienced and...

  • Dental Office Manager

    2 weeks ago

    South Plainfield, New Jersey, United States Alfa Dental Support, Inc. Full time

    Job Title: Dental Office ManagerWe are seeking a highly skilled and experienced Dental Office Manager to join our team at Alfa Dental Support, Inc.Job SummaryThe Dental Office Manager will be responsible for overseeing the day-to-day operations of our dental office, ensuring smooth and efficient delivery of patient care. This includes managing the office...

  • Tax Office Manager

    3 weeks ago

    South Plainfield, New Jersey, United States H&R Block Full time

    About the RoleWe are seeking a highly motivated and organized Associate Team Leader to join our team at H&R Block. As a key member of our tax office team, you will be responsible for supporting the Multi-Unit Team Leader and ensuring the delivery of exceptional client service experiences.Key ResponsibilitiesSupport the Multi-Unit Team Leader in managing tax...

  • Office Manager

    3 days ago

    Plainfield, Illinois, United States Stock Yards Bank and Trust Full time

    Job Title: Office Manager IStock Yards Bank and Trust is a leading community bank with a rich history dating back to 1904. We are committed to providing exceptional service and financial performance to our customers.We are seeking an experienced Office Manager I to join our team. As an Office Manager I, you will be responsible for the daily management of...

  • Dental Office Manager

    23 hours ago

    Plainfield, New Jersey, United States Alfa Dental Support, Inc. Full time

    Job Title: Dental Office ManagerAre you a motivated and organized individual with a passion for delivering exceptional patient care? We are seeking a skilled Dental Office Manager to join our team at Alfa Dental Support, Inc.Key Responsibilities:Lead and manage the office team to ensure smooth operations and a positive work environment.Oversee the training...

  • Dental Office Manager

    3 days ago

    Plainfield, New Jersey, United States Elite Dental Partners Full time

    Job Title: Office ManagerWe are seeking a highly skilled and experienced Office Manager to join our team at Elite Dental Partners. As an Office Manager, you will be responsible for providing exceptional support to our dental practices, ensuring seamless day-to-day operations, and driving business growth.Key Responsibilities:Lead by example and coach teams to...

  • Office Coordinator

    2 days ago

    South Plainfield, New Jersey, United States Tyler Truck Repair Inc Full time

    Job Title: Office ClerkWe are seeking a highly organized and detail-oriented individual to join our team as an Office Clerk at Tyler Truck Repair Inc.Key Responsibilities:Answering phones and assisting customers with inquiriesProcessing incoming paperwork and maintaining accurate recordsEntering new and updated customer and account information into...

  • Office Administrator

    2 weeks ago

    South Plainfield, New Jersey, United States Tyler Truck Repair Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Tyler Truck Repair Inc. The successful candidate will be responsible for providing exceptional customer service, processing paperwork, and maintaining accurate records.Key ResponsibilitiesAnswer phones and respond to customer inquiries in a professional and...

  • Tax Office Manager

    2 days ago

    Plainfield, Illinois, United States H&R Block Full time

    About the RoleWe are seeking a highly motivated and organized Associate Team Leader to join our team at H&R Block. As a key member of our retail office team, you will be responsible for providing exceptional client service and leading daily activities to ensure the success of our office.Key ResponsibilitiesSupport the Multi-Unit Team Leader in ensuring...

  • Tax Office Manager

    1 day ago

    Plainfield, New Jersey, United States H&R Block Full time

    About the RoleWe are seeking a highly motivated and organized Associate Team Leader to join our team at H&R Block. As a key member of our retail office team, you will be responsible for supporting the Multi-Unit Team Leader and ensuring the delivery of exceptional client service experiences.Key ResponsibilitiesSupport the Multi-Unit Team Leader in managing...

  • Office Coordinator

    24 hours ago

    South Plainfield, New Jersey, United States Sukhadia Caterers Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator Receptionist to support our team's success.Key Responsibilities:Manage correspondence and documents with precisionCoordinate appointments and events with easeProvide exceptional customer service to onsite guestsHandle incoming calls with professionalismDevelop and maintain...

  • Tax Office Manager

    3 weeks ago

    Plainfield, New Jersey, United States H&R Block Full time

    About the RoleWe are seeking a highly motivated and organized Associate Team Leader to join our team at H&R Block. As a key member of our tax office team, you will be responsible for supporting the Multi-Unit Team Leader and serving as the onsite point of contact for tax office associates and clients.Key ResponsibilitiesExecute and hold all tax office...

  • Tax Office Manager

    2 days ago

    Plainfield, Connecticut, United States H&R Block Full time

    About the RoleWe are seeking a highly motivated and organized Associate Team Leader to join our team at H&R Block. As a key member of our tax office team, you will be responsible for supporting the Multi-Unit Team Leader and serving as the onsite point of contact for tax office associates and clients.Key ResponsibilitiesExecute and hold all tax office...

  • Tax Office Operations Manager

    2 weeks ago

    Plainfield, New Jersey, United States H&R Block Full time

    About the RoleWe are seeking a highly motivated and organized Associate Team Leader to join our team at H&R Block. As a key member of our retail office team, you will be responsible for supporting the Multi-Unit Team Leader and ensuring the delivery of exceptional client service experiences.Key ResponsibilitiesSupport the Multi-Unit Team Leader in leading...

  • Dental Office Front Desk Receptionist

    5 days ago

    South Plainfield, United States Smile Dental Part time $16 - $18

    Dental Office Front Desk ReceptionistLooking for experienced, polite and energetic dental office receptionist for about 6  years old dental office in South Plainfield / Edison, NJ area.Job Description:The candidate should have minimum 1 year of experience in managing front desk operations required.Must be fluent in English fluently. Bilingual is plus.In...

  • Business Immigration Attorney

    2 days ago

    South Plainfield, New Jersey, United States Law office of Thomas V. Allen Full time

    Job SummaryWe are seeking a highly skilled Business Immigration Attorney to join our team at the Law Office of Thomas V. Allen. As a key member of our business immigration team, you will be responsible for advising and assisting clients with nonimmigrant worker petitions, employment-based permanent resident applications, and responses to RFEs, NOIRs, and...

  • Business Immigration Attorney

    3 weeks ago

    South Plainfield, New Jersey, United States Law Office of Thomas V. Allen Full time

    Job Title: Immigration AttorneyAt the Law Office of Thomas V. Allen, we are seeking a highly skilled Immigration Attorney to join our team. As a key member of our business immigration practice, you will be responsible for advising and assisting clients with nonimmigrant worker petitions, employment-based permanent resident applications, and responses to...