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Executive Assistant
1 week ago
Intro:
We are seeking a dynamic and highly organized Executive Assistant (EA) to join our team and provide comprehensive support to the Chief Executive Officer (CEO) and our Executive Leadership Team (ELT).
As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of our executive team, handling various administrative tasks with efficiency and professionalism.
The EA will provide executive, administrative, and operational support in deep collaboration with our leaders.The EA will be a trusted partner to the ELT, attending executive team meetings and all business leadership meetings to track actions and follow-ups through to the subsequent meetings.
We are looking for a proactive and dedicated individual who thrives in a fast-paced environment and is committed to supporting our executive team in achieving their goals.
What You'll Be Doing:
Effectively manage complex calendars, including scheduling appointments, meetings, and conferences, while anticipating and resolving scheduling conflicts for the ELT looking 4-6 weeks ahead.
Organize and coordinate meetings, including preparing agendas, distributing materials, and taking detailed meeting minutes.
Arrange domestic and international travel itineraries, including flights, accommodations,transportation, and expenses ensuring efficiency and cost-effectiveness for the ELT.
Assist with research, special projects, and initiatives as assigned by the ELT.
Draft and proofread executive communications and announcements.
Maintain confidential and sensitive information with discretion, ensuring data accuracy and integrity.
Perform various administrative tasks such as expense tracking, invoice processing, and office supply management to ensure operational efficiency.
Lead event and off-site event planning preparations to include venue planning, catering, speaker coordination and other duties as needed.
Lead, coach and mentor our Receptionist.
Oversee office management, ordering of supplies, set up of office rooms, etc through Receptionist.
As needed calendar and scheduling assistance for ELT.
Location and Travel Details:
This is an in-office position at our Reston, VA headquarters with occasional local travel (if needed).
Profile of Success:
Minimum of 10 years of experience as an executive assistant or in a similar role with a minimum of 5 years supporting C-executives in a fast-paced environment.
Polished and professional demeanor with the ability to represent the executive team with professionalism and integrity.
Self-starter and the ability to work independently with minimal supervision and with professional discretion.
Excellent interpersonal skills and ability to work cohesively with a team and build strong working relationships with others
Ability to influence without authority.
Exceptional organizational and multitasking abilities, with a keen attention to detail and the ability to prioritize tasks effectively.
Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Demonstrated ability to handle confidential information with discretion and maintain a high level of confidentiality.
Flexibility and adaptability to changing priorities and deadlines, with a positive and proactive approach to challenges.
Experience in event planning or coordination, particularly for corporate events or conferences, would be an asset.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Highly organized and able to meet multiple deadlines.
Desirable Skills:
Experience or familiarity with project management principles and tools would be advantageous.
Technology industry experience preferred but not required.
About AIS:
AIS, Dedicated to Our People
AIS employees can spend their entire career at AIS doing challenging, rewarding work and reach their desired level of achievement and responsibility.
It's our dedication to our employees that inspired our leadership to invest in our future and become partially employee-owned through an Employee Stock Ownership Program (ESOP).
We invest in technology as early adopters, allowing us to create transformative and innovative solutions for our customers while exposing our team to cutting edge technology.
We hire outstanding individuals who are committed to curiosity, passionate about emerging technology, and who are excited to find innovative solutions for the biggest tech challenges facing international brands and government agencies today.
AIS is seeking professionals of a certain character and level of excellence. People that we can learn from and that we can help grow to achieve their personal career goals.
We are looking for:
Smart people with a passion for technology
Strong technical capabilities with a consultancy mindset
Close involvement with local technical communities
A willingness to think outside of the box to provide innovative solutions to clients
Ability to solve challenging technical business problems
Self-directed professionals
Our Core Values
Client Success
Continued Learning and Technical Excellence
Strong Client Relationships
Citizenship and Community
EEO Statement:
Applied Information Sciences is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, disability, protected veteran status or any other basis covered by law.
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