Executive Assistant

1 month ago

Virginia, United States State of Virginia Full time

Job Description

The Executive Assistant provides specialized and complex administrative support to the Associate Vice President for Principal Gifts including managing the AVP's calendar, assisting in preparation of reports, presentations, and correspondence, maintaining and updating systems and databases, managing special projects, providing fundraiser support, and facilitating effective interaction within and outside of the university.

The AVP relies on the Executive Assistant to be proactive and set up effective and efficient processes to allow the AVP to focus time and effort strategically to achieve key division goals. They provide critical support through research, analysis, writing, information coordination, relationship management, and project coordination. They will communicate regularly with equivalent and/or higher-level people within the university and externally. They will work on projects from conception to completion and must be able to handle a wide variety of activities, including confidential and sensitive matters, with the utmost discretion.

The Executive Assistant is a valuable member of the Principal Gifts team, and will support members of the Principal Gifts team and initiatives, as guided by the AVP and the Associate Director of Operations. They are responsible for leading and managing a number of office processes. They are a trusted professional who is aligned with the AVP and Advancement leadership, using sound judgement to make reasonable decisions in the absence of direction. The ideal candidate must be professional and demonstrate emotional intelligence through strong interpersonal skills, ability to influence key stakeholders, and adaptability. In addition, the candidate must be organized, self-directed, and be an effective communicator and collaborator.

Required Qualifications

Demonstrated high-level administrative experience supporting executive-level individuals within a fast-paced, self-directed, and demanding environment.

Demonstrated exceptional planning and organizational skills.

Proven ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.

Demonstrated ability to perform duties with a high-level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.

Demonstrated advanced computer skills and proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Proven experience working with SharePoint or a similar document-sharing system.

Experience coordinating domestic travel arrangements, preparing travel itineraries, and completing travel reimbursements.

Preferred Qualifications

Bachelor's degree in Business Administration, Communications, or related field, or a combination of education and experience.

Prior experience working in a higher education environment.

Demonstrated proficiency with Outlook.

Demonstrated proficiency with analyzing and summarizing information using Excel.

Demonstrated experience in supporting project with multiple priorities, deadlines, and constituents.

Demonstrated proficiency with Blackbaud CRM and/or other relational database.

Prior experience working in a team-oriented environment.

Proven writing and editing skills.

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with experience

Review Date

4/12/24

Additional Information

* Unable to sponsor work visas
* The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr@vt.edu during regular business hours at least 10 business days prior to the event.

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