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Assistant Manager/receptionist

3 months ago

Cupertino, California, United States Development Is Childs Play Full time

Benefits:

  • 401(k)
  • 401(k)
matching

  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Parental leave

Do you want to participate in improving the lives of children and families in our community?

Do you enjoy making connections and building relationships?

Why join our team?

  • Collaborative environment
  • Medical, vision, and dental benefits for fulltime employees
  • 401K with 4% matching for fulltime employees
  • Vacation and holiday pay for fulltime employees
  • FSA (Flexible Spending Account)
  • 40 hours of sick pay
  • Owners and colleagues who genuinely care
  • Supportive environment geared toward growth
  • Support the mission of helping kids and families

Role & Responsibilities Include

  • Open and close the clinic
  • Greet clients and staff, answer phone calls, take and forward messages
  • Craft and send communication to families about holidays, clinic changes, and other updates
  • Order supplies and regularly check supply levels
  • Clean the clinic (including common spaces, cleaning toys, dishes, bathrooms, outside, etc.)
  • Decorate the clinic for holidays and staff desks for birthdays/anniversaries
  • Support and manage office volunteers
  • Learn and utilize Google Suite products (Gmail, Google Calendars, Google Drive, etc.) and our EMR system, Jane App
  • Help with scheduling client evaluations, sessions, and makeups
  • Onboard prospective clients and take intake calls
  • Maintain office operations by receiving and distributing communications as needed including mail
  • Bill clients appropriately and investigate any billing discrepancies
  • Create and follow processes to optimize clinic operations
  • Managing client files and scanning the content of discharged clients
  • Support the team and the clinic with other tasks, big and small, as needed
  • Independent
  • Strategic
  • Proactive
  • Flexible
  • Friendly
  • Strong ownership
  • Enjoys pediatric environment and clientele
  • Highly proficient with customer service
  • Ability to work independently and cooperatively
  • Comfortable with multitasking
  • Looking for a longterm role
  • Open to feedback
  • Technologyproficient
  • Excellent written and verbal communication

Requirements:

  • Ability to work in the US
  • 35 years of office experience (preferred)
  • Fulltime availability

Weekly Schedule

  • We are looking for someone who is available Monday through Friday during typical business hours
  • Monday through Friday from 8:30 AM to 5:30 PM would be the preferred schedule

Compensation & Benefits

  • Compensation for this role is $24 to $28 based on experience
  • This role is a fulltime position, thus eligible for benefits after 90 days

Equal Opportunity Employer

  • Development is Child's Play is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees and prohibit discrimination based on sex, age, race, disability, religion, sexual orientation, gender identity or expression, or any other characteristics prohibited by local, state, or federal laws.
Sincerely,

Development Is Child's Play Team