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Executive Director of HSC Recruitment and Admissions

3 months ago

Oklahoma City, Oklahoma, United States InsideHigherEd Full time
Organization

The University of Oklahoma Health Sciences Campus, located in Oklahoma City, Oklahoma, is one of only four comprehensive academic health centers in the nation with seven colleges: Allied Health, Pharmacy, Dentistry, Medicine, Public Health, Nursing, and Graduate. The OU Health Sciences is the leading educator of future health care professionals in the State of Oklahoma.

An enrollment of 3400+ Health Sciences program students are located on two campuses (Oklahoma City and Tulsa) as well as six remote locations (Ardmore, Bartlesville, Duncan, Norman, Lawton, and Weatherford). For Spring 2024, the Health Sciences enrollment is comprised of professional (58%), undergraduate (33%), graduate (8%) and non-degree/intercampus (1%) students. The student community is comprised of 100+ different institutions with a hope and a commitment to research, caring, and healing.

As a newly created department within the Health Sciences Senior Vice President and Provost Office, the OU Health Sciences Recruitment & Admissions team will provide support services for prospective and current students, alumni, and University partners. This position will directly support the functions and operations of the Director of Recruitment, Director of Admissions Operations, and the Health Sciences Registrar. With a committed goal to increase enrollment and ensure the best educational experience for tomorrow's helpers, the OU Health Sciences is an exciting and dynamic place to serve, grow, and share in the University's life changing mission.

Duties:

  • Strategic leader for the Health Sciences Recruitment and Admissions team, including, but not limited to the Director of Recruitment, Director of Admissions Operations, Health Sciences Registrar, and 20+ team members.
  • Serve as a key strategy officer for the University of Oklahoma Health Sciences Strategic Plan.
  • Responsible for the strategic recruitment plans and admission operations for the 70+ Health Sciences program enrollment of undergraduate, graduate, and professional students.
  • Provide knowledge and support for the functions of the Health Sciences Registrar's Office, for current University student information systems (PeopleSoft and Banner), future oversight for Salesforce products (Marketing Cloud and Education Cloud), and Central Application System (CAS) Liaison
  • Administer strategy alongside the college recruitment teams for student enrollment including, but not limited to creating pipeline programs, goal setting, application tracking, and admission offering.
  • Ensure the current and ongoing processes within the Health Sciences Registrar's Office to ensure effective and efficient processes with internal and external partners.
  • Review the planning and executing for on and off campus recruitment events in collaboration with team members and college recruitment teams.
  • Serve as an integral support to OU Health Sciences seven colleges admissions teams, which includes, but not limited to, extensive application review, matriculation efforts, ensuring admissions timelines are maintained, and simplifying the admissions process.
  • Provide oversight to team members responsible for applications, admissions, and enrollment reporting.
  • Establish and maintain university partnerships across three campuses ensuring best practices for recruitment and admissions.
  • Establish regular enrollment reports to deans and campus leadership to establish upcoming target enrollment numbers, to understand current makeup of prospective, applied, admitted, and enrolled students, identifying opportunities in recruitment processes.
  • Collaborate with the OU Norman Campus' Office of Admissions & Recruitment and Office of Transfer Student Success to strategize effective recruitment and admissions practices for Health Sciences programs.
  • Develop and maintain relationships with pre-health academic advisors at institutions across the State of Oklahoma and region.
  • Attend events and serve as an engaged presenter and panelist to various audiences regarding the Health Sciences admissions processes and the student experience.
  • Collaborate with the Health Sciences colleges and programs to increase the outreach practices and engagement for prospective students.
  • Enhance Health Sciences summer programs designed for high school and college students exploring a career in the health professions.
  • Host Health Sciences Enrollment Management meetings including stakeholders and partners such as Institutional Research, Student Financial Services, Information Technology, Directors of Admissions within the academic colleges, and others.
  • Assist the University to maintain a network of support with enrolled students, faculty, staff, alumni, civic leaders and community-based organizations to enhance the path to higher education. This includes, but is not limited to, working with the established network to provide connections to prospective students, supporting the local community through sponsored advertising, etc.
  • Coordinate with OU Online to ensure online Health Sciences programs are accessible, visible, and matriculating targeted enrollment numbers
  • Manage fiscal and human resources for the Health Sciences Recruitment & Admissions team.


Job Location

Required Education: Masters degree in a related field AND:

  • 60 months of related experience.

Skills:

  • Excellent written and verbal communications skills.
  • Advanced computer skills with wide knowledge of business software
  • Highly organized and able to handle multiple projects and deadlines
  • Able to supervise staff and communicate directions and expectations effectively

Advertised Physical Requirements:

  • Physical: Ability to engage in repetitive motions.
  • Environment: Standard Office Environment.

Supervision: Supported by Interim Associate Vice President for HSC Recruitment & Admissions

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere. Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: HSC Recruitment & Admissions
Job Location: Oklahoma-Oklahoma City-Health Sciences Center
Schedule: Full-time
Job Posting: Apr 5, 2024