Executive Assistant

2 weeks ago

Chicago, Illinois, United States Nextpoint Full time
Job DescriptionJob Description

Join Us At Nextpoint

Who We Are and What We Offer

Nextpoint delivers transformative software and services for all law-kind. Our award-winning team is 100% focused on making it simple, fluid, and affordable for law firms of all sizes to win the day, with streamlined eDiscovery workflows, simplified case management, and best-in-class security at every point. Our secure, cloud-based solution lets teams begin document review in minutes with powerful data analytics tools, a user-friendly interface and collaborative access from anywhere. Innovative case prep and presentation features exceed expectations of what smart eLaw software can do.

We seek out colleagues who are interested in joining a company where they will get to see their direct impact on an established yet growing business. We understand the value of ensuring that each individual can see a career path at Nextpoint and has opportunities to develop their professional skills. We take pride in having a friendly, open office life that is relaxed and honest. We enjoy spending time with one another in the office as well as outside of work. We are problem solvers, simplifiers, and challenge seekers, but above all we strive for a happy workplace and satisfied clients.

Don't just take our word for it that we're awesome

  • 50 BEST STARTUPS TO WORK FOR IN CHICAGO, IL 2024
  • 100 BEST PLACES TO WORK IN CHICAGO, IL 2024
  • 50 BEST STARTUPS TO WORK FOR IN THE US 2024
  • Glassdoor
  • G2
  • Capterra
  • Nextpoint Culture

Benefits and Perks

  • Compensation is competitive and commensurate with experience
  • In Office work schedule 4 days/week
  • Generous PTO Policy & Paid Holidays
    (Other PTO perks: Flexible Summer Hours, Quarterly Mental Health Days, 2 Floating Holidays)
  • Annual professional development stipend
  • Monthly flexible benefit stipend
  • Free in-office lunch every day and a stocked kitchen and bar
  • And more

About the Role: Executive Assistant

Nextpoint is looking for a highly organized and proactive Executive Assistant to provide high-level administrative support to our CEO, as well as across the Executive Leadership Team. The role requires exceptionally sound judgment, outstanding communication skills, a high level of integrity and discretion with confidential information, and professionalism while interacting with senior leaders inside and outside of our Company.

Please note, this role combines executive assistant duties with the occasional personal assistant tasks as needed. We operate under a hybrid model, with a physical presence required at our Chicago headquarters at least 3-4 times per week with the expectation that additional presence may be necessary to align with the preferences and schedule of our CEO and other key executives.

Responsibilities:

  • Manage the CEO and other executives' calendars, set up meetings, appointments, and travel arrangements.
  • Draft, review and send communications on behalf of the executive team.
  • Organize and prepare for meetings, including gathering documents and managing logistics of meetings.
  • Prepare and review presentations, reports, and documents.
  • Conduct research and compile data to prepare reports and presentations.
  • Manage personal tasks for our CEO on an as needed basis.
  • Coordinate and organize meetings, events, and conferences.
  • Handle confidential information and maintain discretion at all times.
  • Anticipate the needs of executives and proactively address issues.
  • Liaise with staff and clients, as needed.
  • Perform other administrative duties, as needed.

Requirements:

  • A bachelor's degree in business administration, liberal arts or related field is preferred but not always required, depending on experience.
  • 4+ years of proven experience as an executive assistant or similar role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to react with appropriate levels of urgency in situations that require prompt responses or turnaround.
  • Proficiency in using Google Suite, MS Office and other relevant software.
  • Discretion and confidentiality.
  • Ability to multitask and prioritize tasks.
  • Attention to detail and problem-solving skills.
  • Flexibility and adaptability to changing priorities.
  • Professionalism and the ability to interact with individuals at all levels.
  • Willingness to work longer hours to accommodate the needs of the executives.
  • An interest in working in an entrepreneurial, fast-paced, high growth software company.
  • Proof of Covid 19 vaccination.
  • Must be authorized to work in the US for any employer.

Equal Opportunity Employer

Nextpoint is an equal opportunity employer. We strive to foster a diverse workplace, actively seeking to recruit, retain and promote people of color and LBGTQ+ candidates. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. If you are interested in our company we encourage you to apply even if you do not see an applicable job description, as we are growing fast and are always on the lookout for high performing, curious, entrepreneurial-minded individuals to join our team

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