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Executive Assistant

3 months ago

Chicago, Illinois, United States Insight Global Full time
Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago.

This role will support the VP of Auto Insurance with their day-to-day needs as well as other executive staff members/senior leadership (about 10 people across functions).

The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.

Responsibilities:

  • Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering.
  • Assist with employee communication
  • Support the employee engagement team
  • Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters.
  • Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
  • Plan and manage leadership meetings and conferences as requested
  • Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature
  • Ensure executives' time is leveraged most effectively and ensure alignment across direct reports.
  • Manages meetings, understand context, capture major takeaways and drive follow-up actions.
Required Skills & Experience

  • 5+ years of EA experience in support of senior to executive leadership
  • Proficiency in MS products (Office, Outlook, PPT, Excel, etc)
  • Heavy calendar/schedule management experience
  • Ability to be assertive when needed to get tasks done in a timely and efficient manner
  • Available to work outside of normal hours at times (never weekends, OT will be given)
  • Effective oral and written communication skills, high energy, great attitude
Nice to Have Skills & Experience

Insurance background


Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching.

Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.