Executive Assistant

2 weeks ago

Washington, Washington, D.C., United States Randstad Full time
Job DescriptionJob Description

Are you a detail-oriented, proactive professional with a knack for organization and communication? We are seeking an exceptional Executive Assistant to streamline workflows and support our executive leadership team. Join us and be a pivotal part of our team, where your skills will directly contribute to our success and the seamless operation of our executive functions. Apply today to make a meaningful impact

Job Summary

Organizes work flow by reviewing correspondence and determining the importance of such before distributing to executives or redirecting to the appropriate management team for feedback or response; answers questions and furnishes information to keep executive's time free of minor detail work.

The schedule will be a Hybrid format, Monday to Friday, during normal business hours. Mondays and Fridays, working from home.

Principal Responsibilities

  • Prepares a variety of correspondence from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc.
  • Serves as a liaison between executives, managers, and visitors; reviews requests, schedules appointments, and resolves problems requiring knowledge of the company policies; receives, screens, and routes incoming telephone calls; places calls, receives visitors, arranges appointments and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes
  • Reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data for and developing the department's budget, submitting travel and other expenses for payment or reimbursement
  • Support leadership team by coordinating divisional/departmental meetings and events and supporting company events, including Employee Appreciation Week, holiday celebrations, etc.

Skills

  • Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) (preferred)
  • Excellent oral, written, and interpersonal communication skills to interact effectively exercise discretion, judgment, and diplomacy when dealing with internal and external customers and senior and executive management
  • Self-starter
Company DescriptionRandstad Staffing. We provide outsourcing, staffing, consulting, and workforce solutions within the areas of engineering, accounting and finance, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration, and sales and marketing.

We can't wait to tell you all about itCompany DescriptionRandstad Staffing. We provide outsourcing, staffing, consulting, and workforce solutions within the areas of engineering, accounting and finance, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration, and sales and marketing. \r
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We can't wait to tell you all about it

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