Meeting Event Manager

2 weeks ago

East Hanover, New Jersey, United States Maritz Full time
EXCITED TO GROW YOUR CAREER? WE'RE GLAD YOU'RE HERE The Meeting Event Manager (Pharma/Life Science focused) is the client liaison and project leader for assigned face to face, digital or hybrid programs which will have a strong focus on HCP attended meetings such as Advisory Boards and Investigator Meetings..

This individual manages overall coordination, planning, and execution of the program from an operational perspective. Responsible for coordination of program planning while providing unparalleled levels of consultative event design and customer service.

Responsible for client budget management and supporting the EM (Event Management) financial managers in forecasting budget variations.

Scope

No Direct Reports

Responsible for client budget management and supporting the EM (Event Management) financial managers in forecasting budget variations.

Reporting and Working Relationships

Title of Manager: Reports to Operations Director or Operations Manager.

Title of Direct Reports: N/A

Title of Peers: Meeting Event Managers

Internal and External Contacts: Working relationship with clients and third party suppliers. Interacts with internal departments including, but not limited to, Sourcing Coordinators, Sourcing Managers, Senior Sourcing Managers, Meeting Coordinators, Meeting Managers, Senior Meeting Managers, Project Account Managers, Attendee Management, Creative Department, Web Producers, Industry Relations, Project Accounting, Account Management, Account Executives, and Program Operations

Primary Responsibilities

40% - Project & Experience: Manages overall project timeline and deliverables including client expectations, business objectives, and people impressions. Manages and negotiates items including supplier relationships, audio-visual, general service contracting, hotel, DMCs, air and third-party contracts. Monitors attrition dates, cancellation policies; ensures contracted services are executed. Coordinates and attends site inspections. May coordinate/support food and beverage, transportation, hotels, activities, meetings, registration, air, VIP logistics, emergency preparedness and staffing. Manage client liabilities throughout project and on-site. May assist with development of proposals and deliverables on renewal business. Provide expertise on destinations, hotels and other services. Responsible for understanding and communicating established Health Care Professional (HCP) Meeting guidelines to the meeting stakeholder, as well as the HCP.

20% - Relationship Management: Independently interfaces with day-to-day client contact to ensure business objectives and people impressions are executed. Provides high touch personalized service for Health Care Professionals (HCP). Works with the Maritz Guest Services Department and HCPs to communicate flight requirements for program and ensure all travel arrangements are within compliance.

Authors and maintains standard process and event specifications documentation for project team and client. Facilitates kickoff meeting and working sessions with client and stakeholders. Conducts regularly scheduled status meetings from pre-planning through program operation with client and stakeholders. Acts as project team leader, communicates program requirements to team. Provides onsite leadership and support to clients, suppliers, and facilities to ensure all functions or programs occur as planned while monitoring service levels and resolving challenges.

20%

Provides onsite leadership and support to clients, suppliers and facilities to ensure all functions or programs occur as planned while monitoring service levels. Anticipates and resolves challenges onsite. Manages and directs other team members when serving as the lead. Helps manage or limit client liabilities. Acts as the main client contact point regarding operational issues, escalations, concerns and responses.

20% - Financial Management: Monitors project expenses and budget. Responsible for timely and accurate program reconciliation in order to complete HCP transfer of value reporting. Responsible for program and/or internal supplier revenue forecasting and changes and updating financial systems. Manages overall program/event budget - tracks changes and savings, communicates changes to Sales/Account Management contact and client.

Qualifications

1.Bachelor's degree or equivalent experience required. PMP (Professional Meeting Planner), CMP (Certified Meeting Planner), CIS, CITP, HMCC, DES certification desired.

2.3+ years of experience in Pharmaceutical meeting/event planning (HCP attended meetings)

3.Strong knowledge of program/event design, management, and budget maintenance. Exposure to project planning/forecasting financial implications.

4.Prior successful experience in providing personal and exceptional experiences to event guests and developing and maintaining key client relationships.

5.Professional oral presentation and writing skills required.

6.Prior experience in effectively handling multiple projects/demands.

7.Excellent computer skills, knowledge of Microsoft Office tools, Meetings Management & Digital Event Technology & ability to learn new technology quickly.

8.Ability to travel up to 30% of time and sit on client's campus in East Hanover, NJ (flexible)

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling or by sending an email to

  • Coordinator, Special Events

    2 weeks ago

    East Rutherford, New Jersey, United States AEG Full time

    Job Title: Coordinator, Special EventsDepartment: Special EventsReports to: Assistant Director, Special EventsClassification: ExemptPosition SummaryThe Special Events Department is responsible for selling, booking, and operating all non-stadium-wide events which total approximately events per year. The Coordinator, Special Events will have a strong role in...

  • Event Assistant

    2 weeks ago

    Hanover, New Hampshire, United States Dartmouth College Full time

    Position DetailsPosition InformationPosting date: 05/31/2024Closing date:Open Until Filled: YesPosition Number:Position Title: Event AssistantDepartment this Position Reports to: Dean of FacultyHiring Range Minimum: $21.92Hiring Range Maximum: $27.40Union Type: Not a Union PositionSEIU Level: Not an SEIU PositionFLSA Status: Non-ExemptEmployment Category:...

  • Associate Director, Technology

    2 weeks ago

    East Hanover, New Jersey, United States Novartis AG Full time

    SummaryThe Technology and Data Lead will oversee and manage the technology platforms required to support the Meetings, Congress and Events Team. This includes ensuring the platforms are efficient, user-friendly, and aligned with business needs, leading ongoing improvements and product roadmap, analyzing, and recommending new platforms, leading their...

  • Project Manager

    2 weeks ago

    East Hanover, New Jersey, United States Kelly Services, Inc. Full time

    Manage product development through commercialization using I 2 M process. Lead cross-functional Team meetings. Help Team to identify risks, develop and execute mitigation plans, clearly understand trade-offs, and escalate concerns as needed. Manage t Project Manager, Manager, Project Management, Product Development, Operations, Staffing

  • Project Manager II

    2 weeks ago

    East Hanover, New Jersey, United States Integrated Resources Full time

    Project Manager / Description - 30% work at office. Must be local,Must have:1- Must enProduct working with and motivating team members.2- Must have prior Project Management experience, 3+ yrs.3- Able to communicate w/different levels of management in the organization.4- Must be very comfortable with uncertainty.The Project Manager (PM) will work with...

  • Project Manager

    2 weeks ago

    East Hanover, New Jersey, United States Mondelez International Full time

    Project Manager - o9 Deployment page is loaded Project Manager - o9 Deployment Apply locations East Hanover, New Jersey, United States Chicago, Illinois, United States time type Full time posted on Posted Yesterday job requisition id R Job Description Are You Ready to Make It Happen at Mondelēz International?Join our Mission to Lead the Future of Snacking....

  • Sales Account Manager

    2 weeks ago

    East Hanover, New Jersey, United States Givaudan Fragrances Full time

    Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and...

  • Sales Account Manager

    2 weeks ago

    East Hanover, New Jersey, United States Givaudan Full time

    Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and...

  • HVAC Service Sales Manager

    2 weeks ago

    East Hanover, New Jersey, United States Len The Plumber Full time

    Service Manager / Leader HVAC Division – RUSSO BROS Plumbing & HVACEast Hanover NJ Branch location If you have experience in Residential Service and a positive approach to customer service, we would like to talk to you.Join our team Guided by values of reliability, same-day service and strong customer relationships, we have become a leading residential &...

  • Operations Manager, Liquids

    2 weeks ago

    East Hanover, New Jersey, United States Givaudan Fragrances Full time

    Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and...

  • Senior Brand Manager

    2 weeks ago

    East Hanover, New Jersey, United States Stefanini Full time

    Stefanini Group is hiring Stefanini is looking for a Senior Brand Manager in East Hanover, NJ (Onsite) For quick apply, please reach out to Beatriz BRIE Pascua - Call: Email: This role is responsible for supporting and managing the end-to-end business development strategy and project management for the Seasonals Portfolio within the Confectionary Category....

  • Manager, Corporate Quality Assurance

    2 weeks ago

    East Hanover, New Jersey, United States Mondelez International Full time

    Manager, Corporate Quality Assurance page is loaded Manager, Corporate Quality Assurance Apply locations East Hanover, New Jersey, United States Global Headquarters – Chicago, USA time type Full time posted on Posted 3 Days Ago job requisition id R Job Description Are You Ready to Make It Happen at Mondelēz International?Join our Mission to Lead the...

  • Senior Brand Manager

    2 weeks ago

    East Hanover, New Jersey, United States inSync Staffing Full time

    Senior Brand Manager$50.00-$52.00Hours: Monday-Friday; 8AM-5PMLocation: Hybrid, onsite 3 days per week at East Hanover NJ month contractDescription:This role is responsible for supporting and managing the end-to-end business development strategy and project management for the Seasonals Portfolio within the Confectionary Category. This role will manage both...

  • Director Editorial Services

    2 weeks ago

    East Hanover, New Jersey, United States Aquent Studios Full time

    Job Title: Director Editorial Services Client Location: East Hanover, NJ Starting: 06/10/2024 Salary/Pay Rate: $ K Firm, non-negotiable: No Hours: Full-time Duration: Ongoing Job Description: Our client is one of the largest pharmaceutical companies in the United States. Their Editorial and Core Claims team will be managing assets through the...

  • Data Management Transformation Lead

    2 weeks ago

    East Hanover, New Jersey, United States Mondelez International Full time

    Job DescriptionAre You Ready to Make It Happen at Mondelēz International?Join our Mission to Lead the Future of Snacking. Make It Matter.You work closely with functions and business units to develop roadmaps and to plan agreed-to outcomes. In this role, you ensure that commitments are met, and serve as the point of contact for Mondelēz International...

  • Business Development Manager

    2 weeks ago

    East Hanover, New Jersey, United States Weiss-Aug Group Full time

    Job Type Full-time Description Weiss-Aug Group is an internationally recognized leader in precision metal stamping, injection molding, value-added assembly solutions and tooling. At our Corporate Headquarters we have served the medical device industry, automotive industry, and industrial sector for over 50 years. Our vision as a company is to create an...

  • Business Partner

    2 weeks ago

    East Hanover, New Jersey, United States Novartis AG Full time

    329355BR **Business Partner - Solution Delivery** Job Description With 350 associates across 40 countries, Commercial IT is the backbone for Novartis launch excellence and commercial/medical execution. We deliver integrated IT Solutions and Services within an eco-system of partners. ROLE PURPOSE Manage the design of system solutions in alignment with...

  • Associate Digital Marketing Manager

    2 weeks ago

    East Rutherford, New Jersey, United States The Judge Group Full time

    Schweid & Sons is seeking a dynamic and analytical professional to join our marketing team as an Associate Marketing Manager. We are looking for someone with a passion for digital marketing, data analysis, and driving growth through media. In this position, your responsibilities will include, but are not limited to, assisting in the execution and monitoring...

  • HVAC Install Lead

    2 weeks ago

    East Hanover, New Jersey, United States Russo Full time

    Job DescriptionWe are searching for HVAC INSTALL TECHNICIANS - LEAD INSTALLERS NEEDEDLocation: RUSSO BROS, East Hanover, NJ & Surrounding AreasDesired: Experienced INSTALL LEADS - This HVAC Team is EXPANDING Great opportunity to be part of our TeamOur top Techs with a proven track record have excellent earning potential - join our team todayWe're seeking a...

  • Data Orchestration Lead

    2 weeks ago

    East Hanover, New Jersey, United States Mondelez International Full time

    Job DescriptionExciting Opportunity at Mondel?z InternationalJoin a Team with a Vision for the Future of Snacking. Make It Your Own.Ready to dive into the role of Data Orchestration Lead? You'll liaise with the Global Data Management Team to implement cutting-edge solutions, focusing on PEGA and S4 integration. Your responsibilities range from defining...