Executive Assistant

2 weeks ago

Norwalk, Connecticut, United States Xerox Full time
& Requirements

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About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience.

Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power today's workforce.

From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients - no matter where that work is being done.

Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech.

Learn more at and explore our commitment to diversity and inclusion.

Position Objective:

  • This role is one of the senior practitioners within the group of central administrative assistants based in our headquarters location.
  • The purpose of this role is to assist the senior leader(s) of the center with day to day management process activities including scheduling team meetings, organizing training activities, helping to maintain a central vacation and absence calendar and being responsible to assist the leader of the group with based in in Norwalk, CT.
  • This role is highly demanding and dynamic, and requires someone who will be proactive, extremely professional with good judgment and comfortable managing multiple executives.
  • Must be able to learn the organization quickly and anticipate the needs of the business leadership.
  • The ideal candidate has prior experience supporting C-suite executives and understands how to prioritize demands from multiple constituents: executive committee, board of directors, business leaders, employees and customers.

Summary of job responsibilities/essential functions:

  • Excellent office management skills; calendar and email management
  • Flawless ability to schedule and arrange local and international travel and meetings; ensure expenses are paid as appropriate
  • Excellent communication skills, both written and verbal
  • Technically savvy; help set up and run WebEx/Teams meetings, troubleshoot with technology team on various systems and applications
  • Excellent Microsoft skills (PowerPoint, Excel, Word, Outlook, Teams, SharePoint)
  • Proactively manages responsibilities without direct supervision and exercises good judgment
  • Effective problem-solving skills and the ability to make decisions; must be highly dependable, organized and a self-motivator
  • Work daily with the Executive Leader(s) to manage his or her schedule effectively
  • Stay current on email and other correspondence received and prioritize the correspondence
  • Ability to handle confidential information of all types with excellent judgment that comes from years of experience in doing this in prior roles.
  • Quick learner who can assimilate into a new environment quickly and become effective in executing their day-to-day

Qualifications:

  • 5-10+ years of experience in supporting senior-level executives
  • Prior experience in a corporate headquarters environment preferred.

Benefits We Offer:

  • Competitive compensation (base salary and uncapped commissions).
  • Significant financial rewards for overachievement.
  • Comprehensive benefits offerings (including medical, dental, vision, life insurance).
  • Retirement Plan - 401k.
  • Paid holidays, personal choice days, and paid time off.
  • A culture that offers flexibility and a healthy work life balance.
With Our Technology, Build Your Future at Xerox. Apply Now

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