Human Resources Coordinator

2 weeks ago


Boston, Massachusetts, United States Suffolk University Full time
Suffolk University is seeking a Human Resources Coordinator & Operations Specialist.

This role performs a wide variety of administrative and operational tasks to ensure smooth and efficient day-to-day support of Suffolk's Human Resources department and programs.


Administrative Responsibilities

  • Welcome, support, and direct office visitors while serving as the primary front desk for HR and neighboring departments.
  • Responsible for general upkeep of the office; create a welcoming atmosphere; monitor inventories and order office supplies.
  • Process purchase orders and invoices related to operations expenditures and ensure that charges are processed appropriately.
  • Schedule meetings, including making room reservations, arranging room setups and placing catering orders for meetings or other events.

Operational Responsibilities

  • Work closely with the HR Operations and Program Manager to support planning and implementation of the new and ongoing HR programs, policies and procedures.
  • Maintain office files, records and databases; processing routine correspondence, documents, records, and reports as required.
  • Manage employment verifications, employee files requests, and unemployment claims.
  • Assist with Human Resources cost center expense; monitor and analysis of budget vs. actuals.
  • Support and occasionally lead Suffolk's Onboarding Program; including I9 verification, New Hire Orientation, and onboarding tracking.

Special Projects and Program Support

  • Support and maintain employee engagement projects and programs; including the HR Careers Page, employee appreciation events, and Human Resources correspondences.
  • Assist in the coordination and completion of special projects as assigned.
  • Other duties to support HR factions and the University as assigned.

Requirements:

  • High school diploma; College degree preferred.
  • Minimum of 23 years of relevant administrative, operational, and/or coordinator experience required.
  • Excellent oral, written and interpersonal communication skills
  • Proficiency in MS Office (Word and Excel primarily) and ability to learn internal software
  • Ability to handle highly confidential information with appropriate discretion and sensitivity
  • Must be committed to providing the highest level of customer service and responsiveness


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