HR/Payroll Coordinator
2 weeks ago
We offer hybrid work options and an excellent benefits package.
This is a union represented position and MESD is currently engaged in contract negotiations, so the salary listed in this job posting reflects the rate for the school year.
Upon ratification of the collective bargaining agreement, salary adjustments will be made for the school year as applicable.Interviews are expected to begin 5/28/2024.
Department:
Human Resources and Payroll
Reports to:
Assistant HR Director
Classification/Range:
Classified Represented/Range 16
Schedule: 261 days per year
POSITION PURPOSE:
Responsible for day-to-day function-based coordination between HR and Payroll departments. This position works alongside Senior Payroll Specialist(s) processing payroll in accordance with State and Federal regulations.
NATURE & SCOPE:
The HR/Payroll Coordinator will ensure smooth operations between the HR and Payroll departments by completing day-to-day administrative HR and Payroll functions.
In accordance with government regulations, this position will maintain accurate records, consult employees on payroll matters and facilitate payroll processing.
By coordinating administrative tasks and providing support to both departments, the HR/Payroll Coordinator contributes to the overall efficiency and effectiveness of MESD.
ESSENTIAL JOB FUNCTIONS:
Perform full cycle payroll duties, including but not limited to new hire onboarding, data entry, reviewing time card entries, collecting time card edits, processing leave accruals, tracking attendance, and generating payroll reports.
Maintain personnel payroll files in accordance with all applicable laws, regulations, and MESD policy and procedure.
Prepares manual checks for terminated employees, retroactive payments, adjustments for overpayments, inputs, and edits adjustment files and garnishments.
Respond to requests for information and assistance from MESD and component district employees and, together with Senior Payroll Specialists, troubleshoot and resolve payroll problems and concerns.
Monitor and track eligibility for Public Employee Retirement System contributions and deductions.Works closely with Benefit & Leaves Specialist to serves as primary payroll point of contact for Paid Leave Oregon.
Prepares business office reports, compiles data from accounting and information systems records, performs account reconciliation functions, and prepares journal entries.
Work closely with Accounting and Finance to ensure complete and accurate payroll processingWork collaboratively and professionally with all MESD departments, employees and vendors
Serves as the backup in the absence of Sr. Payroll Specialist.
Other duties as assigned
ESSENTIAL QUALITIES:
Equity:
Lead and support regional equity initiatives
Vision:
Lead with vision, follow-through and student focus.
Trust:
Develop trust among coworkers and students through honesty and fairness.
Communication:
Communicate in an inclusive, effective and collaborative manner.
Personal Qualities:
Be respectful, excel in customer service, caring, humble and courageous.
Agency-wide perspective: Be involved in and supportive of continuous overall improvement of MESD programs and services.
Attendance:
Daily and consistent attendance and puncuality are paramount as this provides consistency and alignment with students, peers and programming outcomes.
MINIMUM QUALIFICATIONS, SKILLS, ABILITIES:
Skilled in operating HR and Payroll business systems and databases
Skilled in working effectively and professionally with individuals and teams
Ability to understand and explain payroll related Federal and State regulations
Adaptable, flexible, efficient and team player
DESIRED QUALIFICATIONS, SKILLS, ABILITIES:
Bilingual in Spanish, Vietnamese, Russian or Chinese
EDUCATION & EXPERIENCE:
Bachelor's degree or higher in Accounting or Finance
Two or more years of experience processing complex payroll
Infinite Visions and/or Powerschool experience preferred.
Any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job
WORKING CONDITIONS:
Hybrid work options are available. Work is completed in a general office environment subject to light noise.
PHYSICAL DEMANDS:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification.
Mobility:
Ability to sit, stand, walk, and move around for extended periods of time.
Lifting:
Ability to lift and carry up to 50 pounds.
Vision:
Visual acuity to read and interpret written and electronic information.
Dexterity:
Ability to use hands and fingers to handle, feel, and operate objects, tools, or controls.
Hearing/speaking:
Ability to communicate and exchange accurate information so others will understand.
Emotional/Psychological:
Ability to maintain composure and professionalism in challenging situations, remain empathetic and understanding towards individuals with diverse backgrounds and needs, handle stress and pressure effectively, and adapt to change in the workplace.
BENEFITS:
District pays full medical, dental and vision premiums for eligible employees and dependents
Two medical insurance plan options:
Group Health Reimbursement Arrangement (HRA)
Opt-Out option
MESD pays employee's 6% Public Employees Retirement System (PERS) contribution
Paid holidays, sick leave and personal time off and vacation
Tuition Reimbursement and Professional Development
This position is subject to board policies, administrative rules and procedures, department regulations and applicable state and federal statutes. This position does not carry administrative authority. All commitments outside of authorized programs and services are subject to prior approval by the supervisor of this position.
NOTE:
The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.
Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
EQUAL OPPORTUNITY EMPLOYER
MESD recognizes the diversity and worth of all individuals and groups.
It is the policy of MESD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment.
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990.
Salary placement is based on relevant experience performing similar or same essential job functions.
-
Payroll Specialist
4 weeks ago
Portland, Oregon, United States Roth Staffing Companies Full timeSummary:We are seeking an experienced Payroll Specialist with expertise in UKG (Ultimate Kronos Group) software to join our team. The ideal candidate will be responsible for ensuring accurate and timely processing of payroll for our organization. This role requires strong analytical skills, attention to detail, and a comprehensive understanding of payroll...
-
HR Assistant/Coordinator
2 weeks ago
Portland, Oregon, United States LanceSoft Full timeIf you are interested in this job and need more details, please send me (Surbhi) your resume on and call/ text me on Thanks Job Title: HR Assistant/Coordinator II Location: Portland, OR 97230 Duration: 7 Month Contract Hours: Business Hours (Mon - Fri) POSITION PURPOSE: To complete a variety of specialized duties that support the functional operations...
-
Payroll Administrator
2 weeks ago
Portland, Oregon, United States Colas Construction Inc Full timeWelcome to Colas Construction (COLAS) At COLAS, our mission to build legacies and strengthen communities has impacted the Pacific Northwest since our founding in 1997. As a general contracting firm, we specialize in commercial construction across diverse scopes, including civic projects, education, affordable and market-rate housing, and mixed-use...
-
Payroll Accountant
4 weeks ago
Portland, Oregon, United States YOH Services LLC Full timePayroll Accountant - ONSITE CONTRACT Category: Accounting Employment Type: Contract Reference: BH-374105 Our end client is in need of a Payroll Tax Accountant for a 6+ month ONSITE CONTRACT opportunity. Position is first shift with a minimum of 40 hours/week with Overtime available but not required. Pay rate RANGE is $32-46/hr W2 - No C2C or...
-
Payroll Administrator
2 weeks ago
Portland, Oregon, United States Colas Construction Inc Full timeWelcome to Colas Construction (COLAS), where our mission to build legacies and strengthen communities has impacted the Pacific Northwest since our founding in1997.COLAS is a general contracting firm specializing in commercial construction of diverse scopes: civic, education, affordable and market-rate housing, mixed-use developments, and more. We centerthe...
-
Senior Payroll Specialist
2 weeks ago
Portland, Oregon, United States Radius Recycling Full timeThe Senior Payroll Specialist's primary responsibility is to ensure data accuracy in relation to payroll processing. This position will serve as a resource for multiple companies within the Radius Recycling umbrella and should demonstrate proficiency in timeliness, communication and building positive inter-department relationships. They should promote...
-
Payroll Analyst
2 weeks ago
Portland, Oregon, United States TekWissen LLC Full timeJob DescriptionJob DescriptionOverview: TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. At client, we live our company values of Accountability, Collaboration, Simplicity and Passion. In an innovative and evolving industry, we change quickly to meet the needs of our customers. Our motivation is to...
-
Human Resources Coordinator human
2 weeks ago
Portland, Oregon, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionJob Description: Human Resources CoordinatorLHH Recruitment Solutions is thrilled to collaborate with a family-owned business located in the Portland, Oregon area to fill the position of Human Resources Coordinator. Our partner company is deeply committed to its employees, prioritizing work-life balance and fostering a culture...
-
Senior Workday Payroll Administrator
2 weeks ago
Portland, Oregon, United States KinderCare Learning Companies Full timeFutures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. We pave the way for their lifelong learning journey...
-
Senior Specialist GBS Payroll
2 weeks ago
Portland, Oregon, United States adidas Full timePurpose: Provides support for bi-weekly payroll processing for North America employees. Key Accountabilities:Performs key activities necessary in processing of bi-weekly payroll. Assist ensuring that all payroll requirements are met (banking requirements, workers comp, new hire, worksite, etc.). Performs per pay period audits to ensure data accuracy. ...
-
Senior Specialist GBS Payroll
4 weeks ago
Portland, Oregon, United States adidas North America Full timePurpose: Provides support for bi-weekly payroll processing for North America employees. Key Accountabilities:Performs key activities necessary in processing of bi-weekly payroll.Assist ensuring that all payroll requirements are met (banking requirements, workers comp, new hire, worksite, etc.).Performs per pay period audits to ensure data accuracy....
-
Payroll Specialist Senior
4 weeks ago
Portland, Oregon, United States Professional Diversity Network Full timePoint32Health, Inc.Who We ArePoint32Health is a leading health and wellbeing organization, delivering an ever-better personalized health care experience to everyone in our communities. At Point32Health, we are building on the quality, nonprofit heritage of our founding organizations, Tufts Health Plan and Harvard Pilgrim Health Care, where we leverage our...
-
HR Shared Services Coordinator
2 weeks ago
Portland, Oregon, United States Columbia Sportswear Full timeABOUT THE POSITIONColumbia Sportswear Company's Human Resources organization aims to advance company strategy and connect talented people with their passions through work and a life outside. We need passionate people to create exceptional products, differentiated consumer experiences and to grow the business. Our teams ensure the company's success by...
-
HR Shared Services Coordinator
2 weeks ago
Portland, Oregon, United States Columbia Sportswear Full timeABOUT THE POSITIONColumbia Sportswear Company's Human Resources organization aims to advance company strategy and connect talented people with their passions through work and a life outside. We need passionate people to create exceptional products, differentiated consumer experiences and to grow the business. Our teams ensure the company's success by...
-
Head of HR
4 weeks ago
Portland, Oregon, United States teamworkonline Full timeThe club is seeking its first Head of HR. This role will cover HR duties across our professional player roster, our coaching staff, and our corporate functions. Duties and ResponsibilitiesSpecific duties include, but are not limited to: Lead all HR functions functions including recruitment, retention, team memberengagement, benefits administration, team...
-
HR Coordinator
2 weeks ago
Portland, Oregon, United States Creative Financial Staffing Full timeHuman Resources Coordinator - Opportunity for Growth About the Company and the Opportunity: Known for setting the standard of excellence in their industry, our client has a reputation of working closely with clients and are committed to providing outstanding service.Our client is experiencing growth so the Human Resources Coordinator will be joining an...
-
HR Assistant
2 weeks ago
Portland, Oregon, United States Aston Carter Full timeHR Admin needed - Portland, ORJob Description:This position provides general administrative support to the HR and related departments and is responsible for a variety of functions within.Essential Functions• Assists with recruitment, including updating job descriptions, posting jobs, scheduling interviews, conducting background checks and drafting offer...
-
HR Generalist
2 weeks ago
Portland, Oregon, United States Multnomah Athletic Club Full timeMultnomah Athletic Club, 1849 SW Salmon Street, Portland, Oregon, United States of America Req #799Friday, May 17, 2024Multnomah Athletic Club is more than Portland's most legendary hub of sports and socializing. It's like a small city unto itself. Where else can you find four restaurants, three pools, a climbing gym, state-of-the-art studios and fitness...
-
HR Manager
4 weeks ago
Portland, Oregon, United States Sseko Designs Full timeCompany DescriptionSseko Designs uses fashion (and now coffee) to create opportunity, sustainability, and community for women across the world and right here at home. From luxury leather travel bags to customizable footwear, Sseko creates stunning goods with an innovative business model that enables women in the countries where we make products to attend...
-
Program Coordinator
2 weeks ago
Portland, Oregon, United States Mavensoft Technologies Full timeTitle : Program Coordinator (Parttime) Duration : 9 months Hybrid : Portland, OR Payrate : $32/Hr. Work Schedule : Parttime 20 hrs./wk. with potential for more, onsite twice weekly; 8am - 5 pm PST with flexibility; Local candidates only. Required Skills : Project coordination, Strong communication, advanced Excel proficiency , Data...
