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Executive Assistant
3 months ago
Ibotta is seeking an Executive Assistant to support members of our Executive Leadership Team and contribute to our mission to Make Every Purchase Rewarding. This is a fast-paced, detail-oriented role that will assist in the efficacy and efficiency of our leaders. The ideal candidate is an organized self-starter, who is resourceful, collaborative, and decisive.
The Executive Assistant will assist with a high volume of scheduling, meeting and travel coordination, as well as liaising with senior leaders throughout the organization, working on special projects, supporting office functionality, and managing the day-to-day workflow of 4 Executives. Every day is different at Ibotta, so being able to adapt to change is a must.
This position is located in Denver, Colorado, requiring 5 days in office. Candidates must live in the United States.
What you will be doing:
Manage heavy, evolving calendars of 4 executives, while adjusting logistics, scheduling and reworking meetings, and maintaining clear communication with all parties as needed Plan, coordinate, and manage comprehensive domestic and international travel arrangements, produce detailed travel itineraries and provide real-time support throughout duration of travel Manage all meeting logistics including printing of materials, ordering of food, etc. Handle sensitive and confidential information with diplomacy and discretion, as well as a high degree of accuracy and attention to detail Attend meetings as needed, taking meeting minutes and following up on action items Submit and reconcile monthly expense accounts Assist with special projects Embrace and uphold Ibotta's Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhereWhat we are looking for:
2-5 years of proven experience supporting the c-suite Intermediate to advanced ability to work with Microsoft Office applications required, including working knowledge of Google Calendars, Microsoft PowerPoint, Excel, and Word Excellent written, verbal, and interpersonal communication skills required, with an acute ability to listen attentively and to communicate effectively throughout all levels of the organization Proactivity, an ability to anticipate needs, and excellent judgment Must be able to work flexible hours - available evenings and weekends as needed