HR Admin Assistant

2 weeks ago

Newbury Park, California, United States Royal Staffing Services Full time

HR Admin Assistant

We are currently looking for an HR Admin Assistant for a Company whose HR department is short staffed presently. Some of the administrative duties are listed below the immediate need is more on the administrative side and the strategy part could come in time for the right candidate which leads to the possibility for a temp-to-hire role.

Job Description (including but not limited to the following):

Administer U.S. HR Programs (ex: Anniversary Trip, Service Award, Healthy Lifestyle, Education Reimbursement, and Charity Match programs); Develop process maps and process documentation; Drive templatization of recurring tasks; Recommend for approval and execute approved global alignment and process improvement opportunities.

Conduct employment verifications; Support outsourcing of employment verification process.

Electronically file HR-related paperwork; Assist with clean-up of HR shared drive; Support transition of regional HR shared drives to global file share.

Support Leaves of Absence (LOAs) administration; Support day-to-day administration and vendor management of U.S. Benefits; Support alignment, change management, and day-to-day administration of Canada benefits.

Support delivery of quarterly and annual DEI reports; Support refinement and delivery of DEI dashboard.

Support new hire and termination processes; Develop process maps and process documentation; Drive templatization of recurring tasks; Recommend for approval and execute approved global alignment and process improvement opportunities.

Conduct inventory of U.S. & UK reports and associated processes.

Maintain up-to-date and accurate data in HRIS system(s); conduct regular reviews; identify, recommend for approval, and execute approved opportunities for automation and enhancements.

Skills and Requirements:

This individual should have at least 2 years experience working in Human Resources

High School diploma or equivalent required, higher education experience a plus

Knowledge working with Concur, Epicor or Paylocity (HR computer systems) is helpful

Proficient in Microsoft Office applications particularly Microsoft Word (knowledge creating templates would be helpful)

Must be detail oriented and trustworthy

Effective listening, verbal, and written communication skills

Ability to work independently in a fast-paced, deadline-conscious environment

This is a hybrid/remote position

This is a temporary assignment with a possibility of extension. The pay range is between $28 to $32 per hour.

Job Ref: 44??

Location: Thousand Oaks, CA

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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