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Administrative Assistant

3 months ago

Baton Rouge, Louisiana, United States Blue Cross and Blue Shield of Louisiana Full time

We take great strides to ensure our employees have the resources to live well, be healthy, continue learning, develop skills, grow professionally and serve our local communities. We invite you to apply for a career with Blue Cross.

Residency in or relocation to Louisiana is preferred for all positions.

POSITION PURPOSE

Provides general secretarial and administrative support to the Legal department in order to ensure efficiency and timeliness of workflow throughout the division. Complies with all laws and regulations associated with duties and responsibilities.

NATURE AND SCOPE This role does not manage people This job reports to: Departmental Leadership Necessary Contacts: Internal and external customers, vendors, BCBSLA members, providers, health care organization members and others that interact with the Vice President. Interacts with all levels of key internal and external staff.
QUALIFICATIONS

Education High School Diploma or equivalent required Additional business or secretarial school courses preferred Work Experience 3 years Professional secretarial/administrative experience required BCBSLA experience, including knowledge of company products and benefits preferred Skills and Abilities Excellent oral and written communication skills including the ability to compose correspondence is necessary as well as proficient grammatical, spelling, punctuation, and English usage is necessary. Must be highly proficient with MS Office products, such as MS Word, Excel, PowerPoint & Access. Must be able to take initiative to learn new software and complex databases. Must be able to set priorities, organize workflow, take initiative, establish and document efficient procedures, pay attention to detail, perform multiple tasks, and follow through with minimal supervision. Ability to handle all confidential material and issues with discretion necessary. Must have strong, effective, organizational and interpersonal skills. Must possess flexibility, good judgment, problem solving skills and the ability to deal diplomatically with the general public and health care executives. Paralegal experience is a plus. Knowledge of healthcare and healthcare management organization is preferred. Preferred in Legal division only
-Knowledge of HIPAA is preferred.
-Must be able to lift 15-20 lbs. Licenses and Certifications None Required ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS Provides clerical and departmental support for the Legal department and other management within division to ensure efficiency, including coordinating mail distribution, preparing reports, presentations, or spreadsheets, answering phone calls, interacting with visitors, coordinating meetings, handling travel arrangements and invoicing services. May coordinate hotel and other reservations for employees and corporate guests. Attends division meetings to prepare minutes and document action items. May conduct research as directed by management and identifies and summarizes variances specific to project or report. Maintains record keeping system including files and computerized records to ensure accurate, accessible, and up-to-date departmental records. Prepares reports and assists management with report preparation, types drafts and final copy for signature from hand-written or revised documents or from dictation, to increase departmental productivity. Researches, interprets, and assigns inquiries to ensure they are appropriately handled in a timely and professional manner. May assist management with their budget preparation, tracking and reporting. Implements, organizes, and maintains an electronic and paper filing system to ensure that needed documents are found in a timely manner within the defined filing structure and retained according to established corporate and governmental guidelines. Supports departments as requested with special projects and ongoing duties, such as corporate filings, corporate governance matters, litigation projects, processing invoices for payment, reconciling monthly postage allocation for company, etc. to ensure that all items are appropriately handled. Maintains supplies, equipment requisitions and maintenance, and other activities for the department to ensure the maximum productivity with minimum interruptions to workflow. Supports other areas as requested with special projects and ongoing duties, such as filing, back up phone support, travel expenses, processing invoices, supply orders, meeting arrangements, etc. Maintains the confidentiality of all information flow within the department to ensure proper handling and communication of sensitive information. Accountable for complying with all laws and regulations associated with duties and responsibilities. Additional Accountabilities and Essential Functions
The Physical Demands described here are representative of those that must be met by an employee to successfully perform the Accountabilities and Essential Functions of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions Perform other job-related duties as assigned, within your scope of responsibilities. Job duties are performed in a normal and clean office environment with normal noise levels. Work is predominately done while standing or sitting. The ability to comprehend, document, calculate, visualize, and analyze are required.

An Equal Opportunity Employer

All BCBSLA EMPLOYEES please apply through Workday Careers.

PLEASE USE A WEB BROWSER OTHER THAN INTERNET EXPLORER IF YOU ENCOUNTER ISSUES (CHROME, FIREFOX, SAFARI)

Additional Information

Please be sure to monitor your email frequently for communications you may receive during the recruiting process. Due to the high volume of applications we receive, only those most qualified will be contacted. To monitor the status of your application, please visit the "My Applications" section in the Candidate Home section of your Workday account.

If you are an individual with a disability and require a reasonable accommodation to complete an application, please contact for assistance.

In support of our mission to improve the health and lives of Louisianians, Blue Cross encourages the good health of its employees and visitors. We want to ensure that our employees have a work environment that will optimize personal health and well-being. Due to the acknowledged hazards from exposure to environmental tobacco smoke, and in order to promote good health, our company properties are smoke and tobacco free.

Blue Cross and Blue Shield of Louisiana performs background and pre-employment drug screening after an offer has been extended and prior to hire for all positions. As part of this process records may be verified and information checked with agencies including but not limited to the Social Security Administration, criminal courts, federal, state, and county repositories of criminal records, Department of Motor Vehicles and credit bureaus. Pursuant with sec 1033 of the Violent Crime Control and Law Enforcement Act of 1994, individuals who have been convicted of a felony crime involving dishonesty or breach of trust are prohibited from working in the insurance industry unless they obtain written consent from their state insurance commissioner.

Additionally, Blue Cross and Blue Shield of Louisiana is a Drug Free Workplace. A pre-employment drug screen will be required and any offer is contingent upon satisfactory drug testing results.