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Preparedness Grants Manager

3 months ago

Chesterfield, United States Virginia Department of Human Resource Management Full time

Preparedness Grants Manager #00215Job no:
Work type: Restricted Full-

Time Location:
North Chesterfield,

Virginia Categories:
Administrative Services, Audit and Finance, Public SafetyTitle: Preparedness Grants Manager #00215

State Role Title:
Financial Services Manager I

Hiring Range:
Commensurate with experience and qualifications (up to $85,000)

Pay Band: 5Agency: Dept of Emergency Management

Agency Website:
www

vaemergencygovRecruitment Type:

General Public - GJob DutiesThe Virginia Department of Emergency Management (VDEM) is seeking qualified applicants for the position of Preparedness Grants Manager.

The Grants Preparedness Manager will be responsible for managing the grant program and initiatives for VDEM federal and state Preparedness Grants.


Duties include but are not limited to:

monitoring grant balances, allocating funds to sub-recipients, preparing financial reports, assisting the Grants Director with submitting grant applications, and providing technical assistance and training.

The incumbent will be required to develop and implement policies and procedures for the administration of federal financial assistance programs.

The incumbent must also ensure compliance with agency, state, and federal regulations and requirements of the Grants Program.

The Preparedness Grants Manager will also provide guidance, training, and communication of federal grant program parameters and procedures to all stakeholders involved in the grant process.

The Preparedness Grants Manager will serve as the Subject Matter Expert (SME) for all aspects of the Preparedness Grants program.

Additionally, this position will be responsible for managing a team of professional Grants Administrators to include providing day to day supervision and managing the performance of the staff.

All VDEM employees are designated as essential personnel and may be required to work during emergency situations such as inclement weather and natural or human-made disasters.

This may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the Employee Work Profile.

Minimum Qualifications

  • Strong working knowledge of grant management, accounting, business management, budget preparation procedures, financial monitoring and reporting, and department administration of grant programs.
  • Demonstrated ability to interpret policy and procedures, to read and interpret grant guidelines and contracts and prepare budgets/monitor fiscal actions and activities associated with grant funds.
  • Demonstrated skill to effectively supervise and lead a team of direct reports; assign tasks, monitor, and approve paid time off, conduct performance evaluations, direct the professional development and skills training of staff.
  • Considerable experience preparing financial reports, administering, monitoring, analyzing, reconciling, and reporting on multiple complex non-disaster federal grants. written communication skills.
  • Working knowledge and skill in using Microsoft applications (Excel, Word, PowerPoint, and Access) and grant management/accounting software to maintain financial grant data.
  • Ability to handle multiple priorities, meet deadlines in a fast-paced environment, work independently, and communicate effectively, both orally and in writing.
  • Excellent organizational skills, program management skills, time management, interpersonal skills, customer service skills.
  • Must possess a valid driver's license and a satisfactory driving record.
Additional Considerations

  • Extensive managerial experience in administration, preparation, review, and coordination of federal grants assistance agreements.
Special InstructionsYou will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Applications will only be accepted on-line through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.

Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify.

The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions. This position is restricted due to funding sources.
A one-year probationary period is required of all newly hired and re-hired Commonwealth of Virginia employees.
The salary for this position is negotiable up to the maximum hiring range listed in this posting. Offers will not be made outside of the hiring range.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.
The Virginia Department of Emergency Management is an Equal Opportunity Employer.

Contact InformationName:

Human ResourcesPhone:

Email:
.virginia.govIn support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

Requesting an AHP Letter can be found at AHP Letter or by calling DARS at Note:
Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process

Advertised:
22 May 2024 Eastern Daylight Time Applications close: 04 Jun 2024 Eastern Daylight Time