Vice Dean's Office Administrator
7 days ago
Reporting to the Director of Administration, the Vice Dean's Office Administrator is a key member of the administrative team who provides project and communication support within the Vice Dean's Office.
The position is an integral part of the Vice Dean's Office Executive Administrative Team.The role would include, but not limited to, providing customer support and evaluating in-person questions, writing correspondences, and responding to phone calls for the Vice Dean's office to route as appropriate.
Routes and research-related information between Vice Dean's Office and UCSF Clinical Departments located at ZSFG.Directs inquiries from callers and visitors, including high-level University officials and external individuals such as donors, potential donors, and government officials.
- The incumbent will coordinate the implementation planning and improvement work of key Vice Dean's Office projects. They will also assist in managing communication flow with a wide variety of constituents including UCSF and ZSFG departments and the San Francisco Department of Public Health. Additionally, the incumbent will create and coordinate updates for university/hospital initiatives materials, presentation materials, website and WikiPage content, draft newsletters to the broad UCSF at ZSFG community. They will facilitate communication and informationsharing to support over 1200 UCSF and other trainees (residents, fellows and medical students) at ZSFG via departmental administrators for annual onboarding and ongoing operations at ZSFG.
- In this capacity, the incumbent is privy to management positions regarding confidential issues as the key duties routinely involve access to information that contributes significantly to the development of such
Reporting to the Director of Administration, the Vice Dean's Office Administrator is a key member of the administrative team who provides project and communication support within the Vice Dean's Office.
The position is an integral part of the Vice Dean's Office Executive Administrative Team. The role would include, but not limited to, providing customer support and evaluating inperson questions, writing correspondences, and responding to phone calls for the Vice Dean's office to route as appropriate. Routes and researchrelated information between Vice Dean's Office and UCSF Clinical Departments located at ZSFG. Directs inquiries from callers and visitors, including highlevel University officials and external individuals such as donors, potential donors, and government officials. - The incumbent will coordinate the implementation planning and improvement work of key Vice Dean's Office projects. They will also assist in managing communication flow with a wide variety of constituents including UCSF and ZSFG departments and the San Francisco Department of Public Health. Additionally, the incumbent will create and coordinate updates for university/hospital initiatives materials, presentation materials, website and WikiPage content, draft newsletters to the broad UCSF at ZSFG community. They will facilitate communication and informationsharing to support over 1200 UCSF and other trainees (residents, fellows and medical students) at ZSFG via departmental administrators for annual onboarding and ongoing operations at ZSFG.
- In this capacity, the incumbent is privy to management positions regarding confidential issues as the key duties routinely involve access to information that contributes significantly to the development of such management positions. The incumbent exercises confidentiality in interactions with ZSFG Executive Administration, the Chancellor's Office, Dean's Offices, UCSF Health Leadership, UCSF Real Estate, ZSFG Chiefs of Service and all levels of campus administrators. The accuracy of work completed by this position directly impacts the department as well as subordinate departments.
- Additionally, the Vice Dean's Office Administrator has responsibility for directly supervising the Administrative Assistant position, providing administrative supervision for the Executive Assistant position as well as other responsibilities as assigned.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
Department Description
- This position is located in the immediate office of the School of Medicine Vice Dean's Office at Zuckerberg San Francisco General (ZSFG). The Vice Dean's Office at Zuckerberg San Francisco General Hospital Trauma Center provides support to the 19 UCSF Departments, approximately 2,500 UCSF personnel, and 1200 Residents, Fellows and Medical Students located at ZSFG.
Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training
- Minimum of 3 years of experience working in an academic or healthcare administrative setting
- The ability to prioritize effectively to meet deadlines, to act independently and work e
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