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Office Administrator

3 months ago

South San Francisco, California, United States Blue Matter Full time

Blue Matter is seeking a part-time Office Administrator for our South San Francisco headquarters office. We are looking for a smart, structured, and fun personality to enable the smooth operation of our daily business and foster a warm and friendly office atmosphere. This is an excellent opportunity to learn about life sciences consulting, and the long-term success of this individual will only be limited by his/her performance.

Primary Responsibilities

The roles and responsibilities of the Office Administrator will include, but are not limited to the following:

  • Taking ownership of daily office operations and championing office culture by meticulously managing inventory and resources, including office supplies, equipment, and food.
  • Driving excellence in our workspace by expertly sourcing and managing vendors, utilizing stellar communication skills as the pivotal contact point.
  • Warmly welcoming visitors and fostering community, coordinating in-person events to create memorable impressions and a cohesive office culture.
  • Evolving our workspace to meet the needs of our growing team and fostering a productive environment.
  • Developing an office sixth sense, skillfully managing calendars and logistics to orchestrate seamless meetings, complete with expert room bookings, catering, and technical setups.
  • Streamlining employee onboarding with efficient management of physical items, purchases, and tracking, ensuring a smooth and engaging introduction to our team.
  • Collaborating with Leadership, and the People and Operations teams to make the office everyone's favorite place to work.

Schedule: This position is 50% time; 20 hours / week. Must be able to work from our office Monday-Thursday.

Desired Experience and Skills

  • 4-year college degree preferred
  • 2+ consecutive years experience in a similar role
  • Excellent written and verbal communication skills
  • Superb organizational skills and ability to multi-task and prioritize work
  • Extremely tech-savvy
  • Proficient with Microsoft Word, Excel and PowerPoint a MUST
  • Proficient in Apple OS and Google Suite apps
  • Ability to quickly build proficiency in other programs
  • Passionate, curious and open-minded personality with proactive approach to anticipating the needs of our team

Our offer

Blue Matter is a specialized management consulting firm focused on serving clients within the bio-pharmaceutical, diagnostic, and medical device sectors. We offer:

  • Base salary: $28 - $38 hourly depending on experience
  • Diversity of responsibilities, tasks, and learning opportunities
  • International work environment and fun, multi-cultural team

Blue Matter Consulting LLC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.

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