Operations Coordinator

2 weeks ago

New York, New York, United States Public Preparatory Network Full time

An Invitation to Apply for the Position of

Operations Coordinator (Available Immediately)

Girls Prep Bronx Elementary School (Grades Pre-K-5)

Bronx, NY

What Sets Public Prep Apart?

Public Prep is a network of single-gender K-8 schools and co-ed PreK rooted in the belief that all scholars can and will achieve exemplary academic results. In addition to rigorous, joyful and engaging academics, Public Prep emphasizes social-emotional learning as critical to supporting the whole child. Strong learning partnerships between families and staff are key to living out our core value of community and building the collaborative structures needed to ensure that our scholars are loved and supported both at school and at home. Each school has a deeply committed leadership team and staff that strives to work collaboratively to build a warm, joyful, and rigorous culture.

Public Prep is committed to investing in our adult learning culture. As a team member at Public Prep, you can anticipate a learning environment where the best interest of scholars, their growth, and success is at the center of everything we do. As such, we tailor adult development opportunities to ensure that high expectations, the embodiment of a growth mindset, displays of humility, and data-informed decision-making is evident in our work. Our professional development takes place within coaching cycles, ongoing observation and feedback, and targeted professional development opportunities within the network and from outside providers.

Public Prep offers a competitive salary commensurate with experience, qualifications, and internal equity. The salary for this position starts at $50,000. We know that the quality of our benefits is important for our adults and their families, so we offer a comprehensive total rewards package that includes Oxford Medical, United Dental/Vision, life insurance, wellness benefits, a flexible spending account, paid time off/leave benefits, commuter benefits, referral bonuses, professional development, student loan repayment assistance, homeownership programs, and a 403(b) package with a 5% employer match. Our employees also qualify for both NYS Teacher Loan Forgiveness and Public Service Loan Forgiveness.

Public Preparatory Network is an Equal Opportunity employer. Public Preparatory Network is committed to the principles of equal employment opportunity for all employees and applicants for employment.

Primary Function & Position Overview

The Operations Coordinator will be responsible for maintaining back office responsibilities, student information system data, and will be critical to the successful and efficient operation of Public Prep's schools.

The Operations Coordinator reports to the Assistant Director of Operations.

Duties & Responsibilities

Student Information & Record Keeping

  • Input and ensure the fidelity/accuracy of all data stored in Public Prep's student data across student information systems (i.e., PowerSchool, Illuminate, MAP, etc.)
  • Generate reports from databases for internal and external reporting, compliance, and school operations
  • Keep all student records up to date, including but not limited to immunization, birth certificate, proof of address, physical examinations, lunch forms, and any other document required by the school
  • Obtain all school-level student change documentation
  • Produce and distribute progress reports and report cards

School Operations

  • Provide daily supervision during lunch and recess
  • Lead dismissal preparation daily, including maintaining the "dismissal binder" and after-school roster
  • Dismiss after-school, and lead late pick-up process
  • Participate in school coverage duties as assigned (e.g., arrival, classroom)
  • Issue Metrocards semi-annually
  • Manage all aspects of field trip planning and execution, except vendor payment
  • Facilitate injury, lice, and bed bug reporting process
  • Distribute fire drill rosters on a weekly -basis, absent list on a daily -basis
  • Communicate proactively with families about upcoming opportunities for a deeper school-family partnership.
  • Send notification calls and messages (i.e., Remind calls) to parents as needed
  • Maintain the school's voicemail system, ensuring special messaging such as Snow Days and vacations are up to date
  • Provide additional support to the Director of Operations, as directed
  • Support Operations team sustainability by creating and maintaining function-specific process maps as necessary
  • Support after-school and family events, as necessary
  • Uphold quality standards and align activities with school-wide vision of excellence.
  • Maintain your setting with a consistent, comprehensive effort.

Assessment Support

  • Confirm receipt of all student assessment materials, ensuring correct tests in the proper quantity are delivered
  • Ensure proper procedures and protocols are followed for the security of assessment materials, i.e. storing in a locked closet
  • Prepare for assessment administration, i.e., NWEA MAP online, NYS test booklets/assessment materials, sharpening pencils, printing testing signs and student labels, etc.
  • Securely pack and deliver NYS tests to proper scoring facility
  • Serve as primary point-of-contact for interim assessment database online and register 3rd and 4th grade students and staff members in the database

Communication

  • Communicate in writing and orally in a clear, concise, and compelling manner.
  • Anticipate the reactions of others and plan pre-emptively.
  • Tailor communication (including content, tone, modality, and timing) to a range of audiences and settings.
  • Provide precise, accurate answers to family inquiries.
  • Build relationships of respect and rapport with students, staff, and families.

Qualifications

  • A bachelor's degree from an accredited college or university preferred
  • Minimum 2 years of previous office management/ administrative experience
  • Fluency in Spanish preferred
  • Superior organizational skills
  • A growth mindset
  • Team player with strong interpersonal skills
  • Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Publisher
  • Demonstrated passion and commitment to the Public Prep mission
  • Maturity, humility, strong work ethic, and a roll-up-my-sleeves mentality

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