Employee Services Specialist
2 months ago
TheRoss Manor campus provides three professional levels of care and support forresidents including assistedliving , skilledrehabilitation and complete nursing care services.
Under the ownership of First AtlanticHealthcare, Ross Manor follows in First Atlantic's long standing reputation forexcellence in Long Term Care.
Under the ownership of First AtlanticHealthcare, Ross Manor follows in First Atlantic's long standing reputation forexcellence in Long Term Care.
As the Employee Services Specialist your primary role will involve assisting with new hire paperwork, ensuring accuracy and completeness.You'll maintain personnel and medical files, act as the key point of contact for employees regarding benefits, and manage Workers Compensation reports and OSHA documentation.
Additionally, you'll support payroll procedures and contribute to fostering a positive work environment.We're seeking a detail-oriented individual with exceptional organizational skills to join our dynamic team and contribute to our facilities continued success.
Essential Job Functions:
Assist with finishing new hire paperwork, ensuring it is accurate and complete Maintains personnel file for each employee; using employment platform to gather new hire paperwork Maintains separate file for healthcare benefits, as well as health-related sick notes/documentation Working with the manager, completes and submits Workers Compensation First Report of Injury, and acts as primary contact for workers compensation related reporting, record management, and OSHA documentation; keeping files separate from personnel file Submit all employee related payroll-related paperwork to Payroll Department; retaining documentation n the personnel file Review benefit package with new employees, sharing benefits information in a way that assists the facility with on-boarding, as well as recruiting and retaining facility employees Working with your scheduler, completes all new agency paperwork, submitting to payroll department to be entered into the time keeping system Reconcile agency invoices, submits to the A/P platform for approval (follow agency invoice reconciliation procedure)
Tracks all licenses and certifications in time tracking system (see Procedure to Track Certifications); maintains licenses/certifications in personnel file Tracks all employee evaluation dates, prepares evaluation documents and delivers to appropriate department heads one month prior to eval date; communicate/schedule annual required orientation Completes OSHA 300 and 300A log yearly, and posts OSHA 300 Log on the employee bulletin board each year (Feb 1 through April 30) Completes I-9 forms within three days of new employee's date of hire, maintains documentation in a separate binder, follows up on all worker documentation that requires renewal Maintains accurate and organized filing systemsOffice Manager Minimum Qualifications:
Associates degree or equivalent working experience Bookkeeping experience Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems Amazing customer service and communication skills Excellent self-discipline and patience Self-motivated, able to keep up with this demand of this position Experience working with on-line business platforms Genuine caring for and interest in elderly and disabled people in a nursing facilitySkills: Organize and maintain adequate bookkeeping records/filing systems Detail oriented and in order to assure that records concern accounts receivable, payroll, employee records, accounts payable, and resident personal funds are accurate, timely and in compliance with regulation and company policy Work both under close supervision and independently, following verbal and written instructions Perform tasks on time despite frequent interruptions Adjust to diversified types of personalities, using tact, courtesy and judgement in dealing with varying situations; including residents and their families, visitors, the public, employees, and affiliates Nimbly adapt and use multiple software platforms Working knowledge of Medicare and Medicaid, as well as federal and state regulations Read/Write English, as well as hear and speak clearlyWe want to support your work andlife balance, so we have flexible shifts available - and would love to speakwith you about what interests you.
Flexible Shifts Pay on Demand:
Daily access to your paycheck Tuition reimbursement Full time employees have access to full benefits; medical, dental, vision, and disability Employer paid life insurance Flexible savings account, including medical & dependent Paid Time Off available to all employees 401(k) Retirement savings program with employer contribution
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