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Faculty Affairs Administrator 1, Emergency Medicine
3 months ago
- Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.Post job announcements, and distribute other outreach materials to attract candidates.Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.Gather all components of the appointment/promotion form, and organize in compliance with guidelines.Maintain records documenting search, recruitment, and appointment/promotion processes. Assemble and draft materials for the appointment and promotion files. Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.Assist in coordination of visa process, as needed.Provide administrative support to the DFA and Associate DFA as needed.
- Prior work experience at Stanford University and/or in higher education strongly preferred.Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.
- High level of attention to detail and accuracy.High level of diplomacy and tact. Ability to track, monitor and adhere to deadlines. Ability to learn university systems.Ability to balance and juggle competing priorities. Ability to build/maintain strong relationships (internal and external to the Department). Experience working with databases and Microsoft Office suite.Excellent communication skills, especially written.Demonstrated ability to act with tact and maintain confidentiality.Experience with complex schedules and planning.Demonstrated ability to work well with Stanford colleagues and clients and with external organizations. Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
- Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at For all other inquiries, please submit a contact form.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Additional Information
- Schedule: Full-time
- Job Code: 4159
- Employee Status: Regular
- Grade: F
- Requisition ID: 103062
- Work Arrangement : Hybrid Eligible
