Administrative Officer

1 week ago

Alexandria, Louisiana, United States Department Of Commerce Full time
DutiesThe physical worksite for this position is located in Alexandria, Virginia.
This position is telework eligible per agency and business unit discretion/policy.
This position is located in the Office of the Chief Communications Officer (OCC), Administration Branch.

This role is the ideal next career step for you if:

You have the skills to manage and direct the full range of administrative activities including budget formulation and implementation, human resources, space management, property management, records management, and Contracting Officer Representative (COR) administration.

You are able to proficiently work with communications managers to prepare strategic human capital plans and perform oversight functions regarding its implementation.

You possess the knowledge to develop, coordinate, resolve and implement a variety of special projects that are often highly sensitive and confidential.

You have the ability to organize and coordinate staff duties to promote efficient Office operations.
Requirements Conditions of EmploymentApplications will only be accepted from United States Citizens and Nationals.
Your resume and question responses must demonstrate the job-related competencies.
You must meet the definition of specialized experience.
Required to pass a background investigation and fingerprint check.
Must be registered for Selective Service, if applicable ( selected, you may be required to complete a one year probationary period.
You must meet all qualification requirements upon the closing date of this announcement.
Time-in-grade/band requirements must be met by the closing date of the announcement.
Suitable for Federal Employment Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position.

You must meet all eligibility and qualifications requirements by the closing date of the job announcement. OPM Qualifications Standards are available at OPM Website.
Administrative Officer Series 0341

Specialized Experienceis experience that has equipped applicants with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service.

For this position, the next lower grade level is a GS-13.

Specialized experience for this position includes:
Experience formulating and justifying an annual operating budget for a work unit or organizational department.

Experience coordinating the duties of a subordinate administrative operational staff responsible for financial analysis, budget execution, human resources, purchasing, and corporate/government travel.

Experience communicating and coordinating with executive leadership to identify priorities and plan work for a team of administrative professionals.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.
EducationEducation cannot be substituted for experience for this position.

Additional informationTime-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System.

If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.
This is a Non Bargaining Unit position.
This is a Public Trust position and has a risk level designation of "Moderate".

Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.

The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website.
Supervisory Probationary Period - If selected, you may be required to complete an initial one-year supervisory probationary period.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.

Relocation Expenses are not authorized and will not be paid.

CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100.

Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:
OPM CTAP/ICTAP.
CTAP/ICTAP documentation requirements are listed in the 'Required Documents' section of this announcement.

More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.

All application materials become the property of the United States Patent and Trademark Office.

USPTO Job Applicants requiring reasonable accommodation for any part of the application and hiring process should request accommodation(s) from the USPTO at .The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors.

If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act.

Claims of employment discrimination must be submitted to the attention of the USPTO's Office of Equal Employment Opportunity & Diversity via email ) or phone Help

A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.

Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualification requirements for the position.

All applicants who meet the minimum qualification requirements, as defined in the job opportunity announcement, will be referred for selection consideration.

Preference eligibles are encouraged to submit their supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.).Your resume will be evaluated based on evidence of your ability to demonstrate possession of any specialized experience and how well your background and experience relates to the self-assessment questions in the job announcement.

Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating.

Any experience claimed in a cover letter should be substantiated by information contained in your resume. A HR Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.
The scored occupational questionnaire will evaluate you on the following competencies; Please do not provide a separate written response. Administration and ManagementHuman Capital ManagementOrganizational AwarenessStrategic Thinking
Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions.

Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter.

Your resume must support your answers to the self-assessment questions, or your score may be adjusted or lowered accordingly which may affect your overall final rating.

The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

If referred all relevant documents submitted with your application package will be forwarded to the selecting official, due weight shall be given to performance appraisals and awards in accordance with 5 CFR § b)(3), during the interview/selection process conducted by the hiring manager.

Falsifying your background, education, and/or experience is cause for not hiring you or for changing your scored responses to questions you've answered, which may affect your overall final score.

Please click the link below to preview the Assessment Questionnaire:

If you are invited for an interview, you will be required to provide proof of Level II COR certification.
Please note that a complete application is required for consideration.

(Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

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