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event/conference consultant

2 months ago

Springfield, Massachusetts, United States Mindlance Full time

Job Title:
Event/Conference Consultant

Job Location:
Boston, MA & Springfield, MA

Top 3/5

Skills:
Cvent, Airtable, PowerPoint

Responsible for executing the stakeholders vision within the budget parameters.

Execution responsibilities will include sourcing, contracting, registration website management, leading meetings with internal stakeholders, maintaining the project plan, food and beverage management, development of event specification guides, communications with stakeholders, full on-site execution, and post event reconciliation.

This role is a part of the Event and Conference Management Team.

Skills:
At least 7+ years' experience in meeting/event/conference planning

Strong budgeting acumen

Strong communication skills

Experience supporting with executive leadership

Tech-savvy and able to learn/adopt new technology tools and platforms quickly

Organized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a plan

Advanced experience in PowerPoint

Proven written and communication skills

The Ideal Qualifications

Project management/program management skills

Business communications experience

Advanced experience with AirTable and CVENT

Continuous improvement mindset with a commitment to introducing new and innovative ideas and communications approaches

Strong attention to detail

Ability to work with a variety of behavioral styles & levels of management

Ability to think and adapt quickly to a fast-moving range of issues while remaining calm under pressure

Ability to be proactive, anticipate and problem solve quickly

Availability to work nights and weekends as needed for event execution

Event agency experience a plus

Willing and able to travel to various meetings and events throughout the year in various US locations (approximately 15-20 meetings and events)

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