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Accounting Clerk/receptionist

3 months ago

Downers Grove, Illinois, United States Jacob & Hefner Associates, Inc. Full time

Job Overview:

- oriented with a passion for organization and efficiency. All of our staff must communicate on a regular basis with environmental industry leaders as well as municipality staff, so the right person for this job will possess strong, clear communication skills and the proven ability to successfully communicate with all levels of professionals.

Essential Functions
Front Office Administration

  • Serve as first contact on telephones (low call volume)
  • Greet visitors to JHA, screen for nature of visit
  • Sort and deliver mail to staff daily
  • Scan documents and send UPS packages
  • Order office supplies and maintain inventory
  • Maintain office equipment and refresh paper and toner supplies
  • Other duties as assigned
Accounting

  • Assist in the online coding and approval process for all accounts payable in IL office
  • Data entry of accounts payable for Illinois office
  • Vendor account reconciliation and resolve discrepancies
  • Assist in employee expense report review
  • Assist in weekly Accounts Payable reports/check runs
  • Other special projects as needed

Additional required skills and experience include:

  • 2+ years of administrative assistance work within a corporate environment
  • Understanding of basic accounting principles and fundamentals
  • Excellent skills in Excel, Word, Outlook
  • Strong problem solving skills
  • The ability to work independently as well as contribute successfully within a team environment
  • Strong Internet use and research skills
  • General office maintenance experience
  • Customer service experience
  • Excellent communication skills
  • Ability to multitask and high attention to detail
  • Architecture/Engineering/Law firm experience preferred
  • Knowledge of Deltek Ajera software a plus
This position offers the opportunity to work in a dynamic environment where attention to detail and accuracy are valued.

If you are looking to grow your accounting skills and contribute to a collaborative team, we encourage you to apply.


Pay:
$ $25.00 per hour

Expected hours:
No less than 40 per week

Benefits:

  • 401(k)
  • 401(k)
matching

  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to Relocate:

  • Downers Grove, IL 60515: Relocate before starting work (required)

Work Location:
In person