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Live Events

3 months ago

Agoura Hills, California, United States Vision Matrix Productions Full time

Live Events & Production Coordinator

Company Name: Vision Matrix Productions

Job Location: Agoura Hills, California, United States

Job description

Live Events & Production Coordinator

Event Production Company is seeking a full-time live event and production coordinator to support the production manager in corporate live events' pre-production, production, and post-production phases.

Qualifications

  • Creative thinking and problem-solving ability
  • Excellent listening skills, communication skills, and attention to detail
  • Flexibility and willingness to adapt to changes
  • Proactive, self-motivated
  • Ability to prioritize tasks and work well within a team
  • Ability to maintain a professional demeanor
  • Responsibilities
  • Determine availability and schedule crew, communicate with the crew, manage event labor, and track your crew on the job.
  • Professional writing skills to communicate with event crew members and vendors
  • Assist in onboarding crew and their document requirements – contracts,
  • W4/W9's, payroll tracking
  • Assist in managing Excel spreadsheets associated with events – hotel and flight
  • confirmations, crew meal counts, tracking badge images, and event logistics.
  • Follow up on vendor quotes.
  • Maintain event organization within folder structure
  • Assist in tracking show expense receipts
  • Creating show books for each department Project Manager
  • Run local errands as assigned – lunch and/or mail
  • Assist in company calendar – confirming availability, calling attendees, and
  • assignment of Zoom meeting IDs

Requirements

  • Proven experience as a production assistant or coordinator and a passion for the event industry
  • Computer savvy
  • Excellent organizational and multi-tasking ability
  • Resourcefulness and problem-solving
  • A team player with excellent communication skills
  • Physical strength and stamina
  • A valid license
  • Job Type:
  • 90-day temporary period, and then benefits begin
  • Full-time work
    •
  • •
  • •
  • Experience


• Minimum of 2 years of work experience in production or business environment in a supporting role (preferred)

Education


• 2 years of college or equivalent (preferred)

Flexible office hours Mon-Fri.

Occasional (event-related) weekend days are a requirement

This position requires the employee to work at the office in Agoura Hills