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contracts specialist

3 months ago

Tampa, Florida, United States Sims Crane and Equipment Full time
Job Description

Job Description

Company Background:
Founded in 1959, Sims Crane & Equipment Co.

has led the crane and rigging industry in Florida for over 60 years with innovative safety practices and education, sophisticated technology, and financial stability.

Our clients can attest to the professionalism that is Sims Crane & Equipment. We offer a broad selection of equipment for heavy lifting and hauling applications for construction and industrial projects. Our customer service principles have been built around family values and nurturing client relationships.

As a third-generation family-owned-and-operated business, those core values, along with knowledge, expertise, and dedication separate Sims Crane from the competition.


Job Summary:
Responsible for preparing, negotiating and recording business contracts on behalf of their employer.

Their duties include researching a contract's terms, alerting parties to renewals or extensions and tracking all communications between their employer and various accounts.


Essential Functions:


Support all corporate departments such as Human Resources, Safety & Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team.

Respond to corporate requests in a timely manner
Maintain an understanding of company policies and procedures. Review company handbook periodically to ensure accurate knowledge
Maintain a safe and healthy work environment by establishing, following, and enforcing standards as well as all government regulations
Create and nurture a positive work environment by treating others with mutual respect and concern.
Craft, evaluate, negotiate and execute a wide variety of different contracts covering a range of transactions.
Communicate and present information to stakeholders about all contract-related matters.
Maintain organized system of physical and digital records including Certificate of Insurance, Port Authority permits, Right of Way permits and FDOT requirements)
Legal research and creation of contracts and forms
Responsible for litigation including customer bankruptcy and collections

Competencies:
Communication

  • Delivers clear, effective communication and takes responsibility for understanding others.
Organizes, expresses, and communicates ideas clearly in writing.
Ensures that regular communication occurs based on the needs of the work, the individual, management or the situation.
Uses analogies, visuals, and other techniques to tailor communications to specific audiences.

Utilizes skill in presenting information, analysis, ideas and positions in a clear, succinct, accurate, convincing manner, as is appropriate with the audience.

Identifies and uses effective communication channels and methods (e.g., presentations, electronic dissemination, social media).
Clearly and effectively conveys information verbally.
Asks appropriate questions.
Customer Service -

Demonstrates a commitment to public service; serves and satisfies internal and external customers; holds self accountable for quality outcomes.
Establishes and maintains credibility with the public, customers, and co-workers.
Works with customers to assess their needs in an effort to meet/exceed requirements and expectations.
Conveys a positive attitude when interacting with customers and staff.
Identifies opportunities to improve customer service and satisfaction.
Engages the customer as a partner in delivering service.

Recognizes that customer feedback is an opportunity to improve performance, and identifies the need for any changes in service delivery.

Understands customers and takes a proactive approach to meeting their needs in an effective and timely manner.
Builds and maintains effective working relationships and partners with customers.
Adaptability

  • Adapts quickly to change and easily considers new approaches.
Understands changes in work tasks, situations, and environment as well as the basis for change.
Persists towards solutions and goals in changing circumstances.
Acknowledges new information and adjusts responses accordingly.
Adjusts timelines, results and expectations appropriately to changing needs.
Overcomes obstacles to achieve results.
Thinks and acts effectively under pressure.
Identifies ways to incorporate new practices into existing framework.
Remains flexible and open to new ideas and encourages others to value change.
Decision Making

  • Obtains information and identifies key issues and implications to make informed and objective decisions.
Approaches a complex task or problem by breaking it down into parts and considers each part in detail.
Seeks information about alternatives and chooses an option that meets a goal, solves a problem or avoids a risk.
Actively looks for discrepancies and inconsistencies in available information.
Considers the costs, benefits, risks, and chances for success, when making a decision.
Draws sound, fact-based conclusions, particularly when under pressure or faced with ambiguity.
Makes informed, timely and effective decisions, distinguishing between relevant and irrelevant information, and consulting others, when appropriate.
Financial Acumen -

Maintains and applies a broad understanding of financial management principles to ensure decisions are fiscally sound and responsible.
Identifies cost effective approaches.
Demonstrates broad understanding of financial management principles to direct organizational actions.
Uses cost-benefit thinking to set priorities.
Prepares, justifies and/or administers the budget for the program area.
Monitors the overall performance of the organization and adjusts allocation of finances based on progress against goals.
Fosters an environment that encourages fiscal responsibility.

Required Skills/Abilities:
Strong organizational skills
Excellent customer services skills
Excellent verbal and written communication skills
In-depth understanding of legal terminology and the ability to explain complex jargon in simple terms to ensure that all parties understand what they are agreeing to
Passionate about risk management and ability to foresee the possible consequences of different agreements, allowing them to advise their employer
Minimum Requirements

Bachelor degree in Business Administration or related field and 2 years contract experience OR 6 years contract experience
Valid Florida Driver's License.
Must be legally authorized to work in the United States.
Must be able to speak, read, write, and understand English

Physical Requirements:


Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients.

Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre- placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check.


Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer.

Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual

orientation, gender identity or age.

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